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Minutes of a Meeting of the North Olmsted Parks and Recreation Commission August 7, 2006 Page Two getting facility management software to make registration and business and financials state-of-the-art and much quicker than the manual process currently in place. The overall price, with room for additions, was about $30,000 for the entry-level equipment. The Rec was awarded $35,000, but it was kept at about $30,000, and includes hardware for an additional work station and three additional printers, so the Recreation Department is under what it was appropriated. It will take a while to get the staff trained, but overall, it will streamline and improve registrations, invoicing and overall desk operations rather than the old way of manual implementation. North Olmsted is in the process of catching up with surrounding suburbs. Mr. Dailey said he took the tour of the Westlake facility to see how it was working for them and got the approval of the Finance Director, Human Resources Director and the IT personnel. Ms. Jones asked where the money was coming from and did it have to be paid back. Mr. DiSalvo said yes, it’s called a 508 Account, but as the money is being borrowed for this specific purchase, it’s not under specific cap improvements account lines that the Rec normally has. The Finance Director will help the Recreation Department with this matter. This money was specifically set aside so that the Rec could tap into it for emergency repairs. That’s probably the reason it’s under the separate account. Mr. DiSalvo was asked if it went along with the borrowing done for the entire system at City Hall; i.e., all the software, etc., bundled together. It was generally remembered that it was about a half million dollars a few years back earmarked for this purpose, so it’s been planned, and the City went through a whole new change about a year or so ago. Ms. Jones asked if this means every patron gets a new card; Mr. DiSalvo said, yes, it would take a while because it will be a challenge to get every employee their proper City identification, let alone the new Recreation identification. It will be done the right way. Ms. Drenski said that overall, the Red would like to have its employees wear identification badges like the school employees do. Other Rec centers have a system like this. Mr. DiSalvo noted that the new process will cut down on at least twenty-five percent of the paper generated by the Rec Department. The Commissioner said that the new system will reduce registration time as well. Typically at the register, it takes about ten to fifteen minutes – now to sign up someone for a class will take about a minute or two. Once the data base is entered for the next time, it will take three clicks, and registration will be done. Page 2