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Minutes of a Meeting of the North Olmsted Parks and Recreation Commission December 5, 2005 make sure the money is kept intact for the Rec Master Plan purposes. Otherwise, he would have to raise the barbells. The question was raised if Council can approve transfers. Mr. Miller said if it is a line item, but if it’s in the general budget fund as an entire amount, it can be moved as they want. It would have to be a specific line item over which Council has some control. Mr. DiSalvo said $35,500 for the Recreation Master Plan is budged under the line item of “Outside Services” for 2006. Mr. Dailey said that should be a little more specific. Mr. Miller agreed, saying the Rec Department needs to specify what it’s for, because if it’s open for three other things, those three other items could move as they wish. Mr. Dailey suggested that Ms. Wenger be contacted to see that another title could be devised to make it more specific to the project. Mr. Miller said that he’s seen funding that starts with one project that ends up another very frequently, particularly in Recreation, and he does not want to lose those funds. Mr. Lasko asked when, assuming the monies are not appropriated for something else, will the entire process begin; i.e., when is the time frame for completion of all the phases. Mr. DiSalvo said it would take about the entire year of 2006. Mr. Lasko asked when the initial assessment, or Phase 1, would be complete, because that would entail a report promulgated by the Consultant. Mr. DiSalvo replied that when a final agreement is signed a completion date could be better realized. Mr. Miller asked if the City must wait until the whole process is completed or can the Rec Department start phasing in some of the Consultants’ recommendations. Mr. DiSalvo responded that he did not know because he did not know how the Rec Departmeent can implement anything until the entire study is completed. No decisions, other than maintenance or safety, can be completed until then. If there is an emergency decision, it will be addressed, but as far as the long-term position as to what will be put into the Rec Department, the Commissioner could not speak. Mr. Miller asked if, as far as ongoing maintenance, how extensive will that ongoing maintenance be – will it go beyond sweeping the floors or will it be more structurally oriented? Mr. DiSalvo said that a perfect example would be in the tennis area where the ballasts are being replaced based on how noisy they are; so far only the very loud ones are being replaced. Mr. DiSalvo said that they can go at any time – one doesn’t know which ones are going at any time because they are hard to locate – so they are functioning and giving light, but a secondary problem is that they cause noise. So what should the Rec Department do if a problem is not that bad? The Rec Department must be careful with what it is spending money on for replacement when something is still functioning and there are limited funds. Everything must be prioritized; that is the way things have been going at the Rec Department the last few years. Mr. Kelley said that part of the question is, looking at the Master Plan, Maintenance Side, he hoped what the Commission is talking about is a substantial preventative maintenance program – not something to be fixed when it goes wrong. Mr. DiSalvo replied that existing and new items are included in the Master Plan. The Commissioner was asked when the Consultant’s contract will actually start. Mr. DiSalvo replied that it would be late December or early January. The contract has not been signed yet. There’s an insurance requirement in the contract that’s in the process of being answered right now, and once that’s answered, late December or early January is when the contract will actually begin, and it will be a year-long process. Mr. Terbrack said that it’s a very extensive analysis and should help everyone understand where the City stands. Ms. Powell asked did the Commission really deal with the question of how the Rec Department deals with things in the meanwhile until the Master Plan is in Page 4