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Minutes of a Meeting of the North Olmsted Parks and Recreation Commission June 2, 2008 Summer Camp Mr. Scarl asked if the number 218 on the summer camp was full; Mr. DiSalvo said that 223 is the maximum. Mr. DiSalvo said that he actually began hiring counselors to maintain the one to ten ratio. Within the last two weeks the numbers were put together. Session Two is expected to run about the same. Mr. Dailey said that the challenge in hiring counselors was their being put through the screening process: being fingerprinted; criminal backgrounds checked as well as drug screening; bonding protects the City as well. Mr. Dailey said the City is looking to adjust the rates for summer camp for next year as well, finding the camp to be underpriced, they will be adjusted to go higher a bit. Jenny (Couts) has done a very nice job being the Enrichment Program Director and bringing those numbers up. Team Sports Mr. Dailey asked how Team Sports was doing this year; Mr. DiSalvo said Chris (Wetmore) was $9,000 ahead of the prior year. Mr. Dailey said that, with the school numbers the way they are, the younger kids will bring up the numbers again. May 6, 2008 Letter Mr. Groden asked about the May 6, 2008 letter directed to the Rec Commission Members, wondering if there was something that the Commission members could do in the future so that we can get the numbers the first Monday…Mr. DiSalvo said that the only way that could happen is if the Commission moved the meeting. Mr. Baxter said that, if you look at Enrichment as being way up, twice as better than projected…Mr. DiSalvo noted to see open enrollment in this year as compared to ’07 and ’06. Because Jenny got an earlier start collecting fees, that’s why the actual is a lot higher. What the Commissioner is trying to do is take two or three averages. The Rec Department did not have accurate or reliable income reports until the Red Trac facility point of sale software system was installed and implemented. The old manual system for tracking department income left significant opportunities for accounting errors by having to categorize and total PLU (price look up) numbers from cash register tapes. This system was only as good as the bookkeeper had to offer. The biggest income forecasting challenge remains with trying to maintain the same registration dates on an annual basis. One week difference with registration periods can move the income to the next month. This is a particular that just happens. There’s nothing that can be done to assure identical annual registration dates with each cost center. The current system allows the Commissioner to at least get a better sense with a general department income forecast regarding monthly and year-to-date income totals. This current system provides a much-improved method to project monthly and year-to-date income totals as well. The most important number is the year-to-date variance. As long as that number is what the Commissioner is looking for and within reason; e.g., as of May Cindi (Bartko) is only -519 behind budget, which, in a Page 3