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Minutes of a Meeting of the North Olmsted Parks and Recreation Commission April 6, 2009 Department comes up and hooks their hose right up to the water line in the ground by Diamond #4. Mr. DiSalvo thought it was hooked up to the fire hydrant. The Commissioner stated that there will be many improvements made this year, but this should have happened ten years ago. For the life of him, he could not understand why these things weren’t completed. Mr. Lasko and Ms. Nader said there might be some legal issues with Culls. Mr. DiSalvo said he contacted the Law Department and said he has proof that they did not maintain their preventative maintenance program and the things they were not fixing. No one can seem to locate the contract’s exhibits that outline exactly what they are supposed to do. Before this happened, the Commissioner asked Culls for copies; of course, they did not give them to him. Now, the Rec Department can do nothing until we see what exhibits specify what they were supposed to be doing. They were supposed to be doing preventative maintenance, but what does that actually mean. Trying to find a file from 1979 is almost impossible. Ms. Nader asked if it would be at City Hall. Mr. DiSalvo said that the problem is that the Directors have changed so many times – it will be in archives somewhere – but no one knows where it is. There had to be at least eight directors over Rec from 1979 to now. The Agreements usually stayed in their office, and through transfers, changing, and archives, who knows? Mr. Groden asked if Ted (DiSalvo) feels that’s a dead issue as far as pursuing Culls for non- performance of their contract. The Commissioner replied that it’s going to be hard to pursue if we cannot locate a copy of what they were supposed to be doing. All he has is the part that the Mayor signed off and someone from Rec signed off and Culls signed off on how much money we were going to pay for their duties on a monthly basis, but without the specifics on what they were supposed to perform…he talked to Jim Dubelko in the Law Department, telling him that there is nothing on file. Ms. Nader asked if they came in to do maintenance, do Culls write up a ticket…Mr. DiSalvo said that, of course, there were no records of that, but they may have given it to the old Maintenance Supervisor, but we did not find anything in his old files. Minimally, they had to at least change filters, and the Commissioner knew for a fact that they weren’t being changed because the filters are jet black and probably hadn’t been touched in three or four months. Those should be changed on a monthly basis just because of the size of them and to keep efficiency. Then we would like to get them on the filters if we would purchase them and ask them to install them, but we haven’t purchased them in a long time. We have a lot in stock, but we should be ordering filters on an annual basis, and we haven’t ordered them in about five years. Mr. Groden asked if it would be a substantial amount that could be recovered. Mr. DiSalvo said that, since he has been with the Rec Department, there has been an average of $60,000 to $70,000 paid to Culls a year. The Commissioner has been here seven years; it has to be hundreds of thousands of dollars lost to Culls. That’s his opinion; not fact. Mr. Groden and Ms. Nader said it would be worth a couple hours searching through the archives to find the exhibits. Mr. Scarl asked if the records were microfilmed at City Hall. He knew the Building Department does almost everything and he thought Page 6