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Recreation Commission Meeting April 7, 2003 OLD BUSINESS The Commissioner began by saying that all the bugs are worked out on the phone system. There is now a new message and rollover system rather than a mailbox holding only 50 messages. Now if you call, there is a system telling you general information for each area (rink, aquatics, parks, Pro Shop, etc) by pressing a specific number. This will be changed by season for first options. There is also an option to press zero to speak to an operator. You don't have to hang up and redial to reach the operator. If you know a certain extension, you may press it at any time. If all three lines are busy, you will be placed in a message box and, hopefully, that person will return the call shortly. With two or three people in the ticket booth, they should be able to handle calls comfortably. So far, month to date, all the bugs are worked out. The combination locks are available at $4.50 [cost] in the Pro Shop. No one knows the master for the combination except the Commissioner. He also has the key, but with the combination, that should not be necessary. Ms. Jones asked what would happen if the Commissioner would not be at the Rec Center, to which he replied the person would wait until he arrives. The Rec Center is right on target with the brochure update. Mr. DiSalvo asked if the brochure could be issued once a year rather than twice, since there is only a difference of four pages between the two and little changes with dates. It would be a savings of over $8,000 in postage alone. Mr. Limpert noted that it would not be brought to the public's attention twice, after which Mr. Gareau stated there could be a white cover put on the brochure noting it would be the only copy this year. Registration could be planned out a year in advance. The Commissioner said what people do to register for programs is very cumbersome. Also, everyone will be able to register on line. Everything to do with the single brochure will be researched and, given a timetable, would probably come out in January or February. Mr. Kelley said that, even with two brochures, families get on the phone to register anyway. It was agreed by the Commission to have the one brochure and keep many in the lobby for use. Mr. DiSalvo had one question for the Commission: the Rec Center would like the State's bicentennial barn for the brochure's cover but is having trouble getting a quality blow-up from the Web site. It was suggested to contact the State for the information. Mr. DiSalvo then passed around a black and white draft of the brochure showing its format. Ms. Hayes opened the floor for questions on any of the financials before adjournment. Mr. DiSalvo pointed out that the wages for January on the month and year expense report are $1,858. Half of that is actually an accrual from December; that's why February's look so low. At the end of this year, it will be a wash, because half the numbers on December's report will roll over to January. Mr. Jesse said that the statement will be revised so that it's more concise and legible. Mr. DiSalvo reported that statements were not completed by Barbara Bittner, the Bookkeeper, for this month. Because the computer system was down for payroll, payroll was done by hand and there was no time for financial statements. Mr. Baxter asked that, in the future, a brief explanation of what the figures represent would assist in understanding the reports. Page 8