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Recreation Commission Meeting March 3, 2003 SUB-COMMITTEE REPORT None. NEW BUSINESS As regards to the Recreation Center monthly balance sheet, there is the 2002 monthly income and monthly expense reports, and behind them the 2003 report for January, year-to-date income and expense reports. Mr. Baxter noted that the utilities figure of over $29,000 was added twice and needed correction. Mr. DiSalvo stated that the expense report was being figured at 25% of the entire projected budget, a little high, because the budget has not been approved yet. Mr. Limpert said it would probably be approved at the April council meeting. Barbara Bittner and Mr. DiSalvo are working on a financial statement that would have the income and expense statements all on one page. The expense side will be a forecast for a ball park figure instead of having the income with a two month lag behind on the expenses. The Recreation Center is treating the purchase orders as an expense. It’s too important to find out what the net is to be waiting. Next month the report will be all one sheet and easy to read. For 2002, the income was at about $2.1 million dollars, and the expenses came to $2.167 million dollars. This is the area that Mr. DiSalvo is looking to change. Ms. Hayes noted the areas that are down: pool, ice rink, concessions. Is that because bills aren’t being paid? Mr. DiSalvo said that might be a part of it, but that there has been a lot of free ice time that needs better marketing. The hockey club needs to pay for its time. Mr. Limpert noted that the assessments could be quite accurate, because, going over the past three years’ revenue flow, leaving tax revenue out, it does seem that 2003 was similar to 2001 and 2002 was up, so it could have been a revenue timing situation. Mr. Baxter said that certainly, to know if the figures are reasonable, you must have answers. You can’t just say it’s down to a certain check. Mr. Limpert opined an option of the city television channel for marketing activities in the rink and pool. Mr. DiSalvo stated he spoke with the Assistant Superintendent of the Schools, Doug Sebring, who reported there are students who will do this marketing/advertising free. Mr. DiSalvo reported that someone will be in the ticket booth no later than 7:30 a.m. Before, the opening was 8:45 a.m. or 9:00 a.m. Over a year, that’s been a lot of money not collected from the people before entering the pool or rink. The Commissioner asked the Commission how early the Recreation Center should have someone manning the ticket booth. The Recreation Center is open at 5:30 a.m. Ms. Hayes asked Mr. DiSalvo who opened the building at that hour. The Commissioner replied it was Kim Marshall, who works the rink, opens the building, and noted strongly that if anything happens to anyone at that time, it would be disastrous for the Recreation Center. Mr. Jesse agrees that someone should be in the ticket booth by 7:30 the latest. It seems ridiculous that early morning skaters have complete control over the building, and there is only one supervisor. If someone could spend the night in the Kaufmann’s store, they could easily get into the Recreation Center. Doors state that if you open them, an alarm will sound, but it doesn’t. There is always a guard in the pool area, but they are guarding the pool, not the building. Ms. Hayes asked if the building should be opened that early in the morning, i.e., is it cost effective. Page 4