04/27/1998 Minutes - Laserfiche WebLink

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points for service within a different police department. It reached the point where some of the candidates that possibly could be effected by these extra seniority points were getting hostile. Out of concern that there may be a major conflict within the police department, Chief Ruple noted he contacted the Clerk of Commissions Cornish, discussed the seniority point issue and discovered that they were a mute point as by this time the results of the assessment had been received. The Chief explained he informed the candidates of this finding to avoid any retaliation on the seniority point issue. He apologized for putting the clerk in that position, but'appreciated the information as it assisted in settling a dispute. On count three (3) Mr. Cummings stated that there was not anything submitted which specified when the assessment results have to be announced to the candidates. The Chief noted when the assessments for Chief Captain, and Lieutenant were revealed they were revealed the Monday following the assessment, as those tests were 100% assessment, however, the Sergeants test was composed of a written test (70%) as well as an assessment test (30%). The clerks had to convert the scoring to reflect the percentages and add the converted scores together with the seniority and evaluation points to complete the scores. The reason why the clerks office did not receive the results on March 16, 1998 is because the Chief Assessor had not prepared the formal report. The clerk announced in the formal agreement with the Ohio Association of Chiefs of Police it states "the final report shall be submitted to the official signing the client agreement within the two 'weeks after conducting the assessment process." Chairman Cummings agreed that the assessors were well within their time frames in providing the results. On count four (4) Chief Ruple noted the lead as called on March 18, 1998 and informed him that the results were available to be faxed over to the civil service secretary. Chief Ruple informed Assistant, Clerk of Commissions Rote of the same and the results began coming through the city hall fax machine. Present as witnesses of receiving this fax were: Clerk of Commissions Cornish, Assistant Clerk of Commissions Rote, Police Chief Ruple, and the Safety Directors Secretary Purper. There was a problem with the fax machine at city hall and the first page was not legible then the machine jammed. Clerk of Commissions Cornish presented the first page of the fax which was clearly not legible. Chief Ruple continued since the fax was not coming through clear Assistant Clerk of Commissions Rote contacted the lead assessor and requested that the fax be sent to the Police Station as there was a problem with the fax machine at City Hall- Chief Ruple noted just as everyone was headed out to the police station to receive that fax, a call came from the receptionist that the fax was now coming through much clearer. The Chief continued, as the Clerk of Commissions received the results at City Hall, he and Assistant Clerk of Commissions Rote walked over to the police station to receive the fax being sent to the station. He noted an announcement could not be made at that time as the assessment score had to be converted to thirty percent (30%) and added to the written score (70%) and the extra credit points. Unbeknownst to the clerks or Chief Ruple a second fax was coming through at the police station and city hall. While awaiting a fax of his own, Patrolman Plocica received this faxed information. As he was not familiar with the person it was addressed to (Assistant Clerk Rote), he mentioned to Secretary Chesar it was from Grove City. Secretary Chesar never touched the fax, but informed Patrolman Plocica to give it to Chief Ruple. Since Chief Ruple, was away from the office the fax was given to Captain Wozniak and then ultimately returned to Assistant Clerk of Commissions Rote in the commissions office. Chief Ruple stated, it appears Mr. Hughes felt the second fax sent over to the police department was the official fax and no one was present to receive it so a patrolman picked it up. Chairman Cummings noted the commission's office received four copies of the same thing and they all match up with the final report, therefore there is no way anyone could have changed the scores. Commissioner Thomay questioned how the results were received prior to the