09/21/1998 Minutes - Laserfiche WebLink

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and unanimously approved. Mr. Cummings asked the clerk to submit the recommend change to the law Department for their legal opinion. B) Secretarial Testing criteria. Since the last meeting, Mr. Dennis Andolek from the North Olmsted High School has been contacted concerning recommendations for testing criteria. Safety Director Jenkins has contacted Ms. Gorning from Bryant & Stratton regarding recommendations concerning the same. The civil service secretary has contacted numerous testing companies in an effort to receive testing material for review. Security Agreements must be completed with most testing companies in order to receive any materials. Once all the materials are collected, the plan is to have the administration review the material and give a recommendation to the Civil Service Commission. The clerk had the board members sign test reviewing agreements for Ramsey & Associates, and CPS. Mr. Cummings asked if there had been any requests for secretary names. The clerk indicated that there is not an active secretary list available for new hires and we were not granted the money to give a secretarial test this year. Mr. Cummings asked if there had been any request for names off the secretary list. The clerk indicated that the Police department hired a secretary H under a provisional hire. The clerk read allowed the following: Rule IX, section I, paragraph (b), section 2. Paragraph (g), and section 3, paragraph ( b, c, d, and e). Mrs. Zolar asked if the Police Department requested names from the Civil Service office. The clerk indicated the Police department 'did not request nor notify the Civil Service office that they had an opening in the secretary II position. Mr. Cummings indicated he would like a letter sent out to all department heads reminding them that the Civil Service office should be notified whenever there is an opening for secretary II's. Mrs. Zolar suggested if the board is notified properly they could track the provisional hires time requirements, as well as show that a secretaries test is needed. Mr. Cummings asked the clerk to summarize what information she had received thus far. The Clerk suggested she had received copies of the job description the collective bargaining contract uses, along with information from Ramsey & Associates, and other testing companies. The clerk indicated she had a meeting with Safety Director Jenkins, Head Clerk Cornish, and Mr. Andolek (Cooperative Business and Education coordinator at North Olmsted High School), regarding information on what the students were being trained to expect when they enter -the work force. The Clerk indicated that Mr. Jenkins has also been trying to get hold of Ms. Gorning from Bryant & Stratton so a meeting could be setup for the three of them to meet and discuss what type of test Bryant & Stratton administers. Mr. Jenkins indicated that he and the Civil Service Clerk have been invited to go to the North Olmsted High School to look at the computer test that is used in Mr. Andolek's class. The computer program that the North Olmsted High School uses to test students computer skills, will test typing speed as well as computer skills. Said program will only let the person taking the test progress which takes out the human error factor. It is Mr. Jenkins opinion that there is no job requiring someone to sit down at a typewriter in 1998 at City Hall as the work is now done on a computer. The Commissioners can look at maybe purchasing or leasing this program to administer secretarial tests. Mr. Jenkins suggested he was interested in reviewing Bryant & Stratton's exiting requirements, which should provide information as to what type of hurtles the students must cross to achieve their certificate of graduation. Ms. Gorning who is ahead of one of the academic departments has given the Civil Service clerk her home phone number so she can talk to us in more detail. Mr. Jenkins suggested in giving the tests you need to look at what the secretaries on the outside world have and do as far as capabilities, then modify that with what the needs of City Halls are and come to some kind of happy medium. This thought has been explained to some of the union people and right now there has been no objections. Mr. Cummings indicated he would like to work with both sides, the administration and the union to come up with a clerical test that both sides can be happy with. Mr. Jenkins suggested it would be a good idea to find out what 2