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available. Mrs. Rote asked if she would give the assessment and the written on the same day. Mrs. Ramsey replied she wouldn't. She would do the written on one day, perhaps in an evening, but for the assessment, they would need a Saturday. Mrs. Giesser asked if they can list the books before Council gives the board the money. It was confirmed that can be done. Mrs. Ramsey said they need to supply the reference list as soon as possible. She asked whom she would work with on getting the reference list. Mr. Jesse indicated he is the point person along with Mrs. Rote. Mr. Dubelko brought up that Mrs. Ramsey had mentioned the option of only allowing those people who passed the written to take the oral. He asked for the pros and cons of doing that. Mrs. Ramsey said in our case, once you give the exam you have to have generally 5-10 days for candidates to come in and review a keyed copy of the exam and submit protests. Those protests then go to her and they have to address them and they send them back to the board. The civil service then has a meeting to rule on them. The problem is time, and the city doesn't have it. She said it is not uncommon to say you don't have to pass one portion before the other. She asked if there are any litigation issues with this test. Mr. Dubelko indicated there are none currently. Mrs. Giesser asked if a date should be set tonight. Mrs. Rote replied yes the dates need to be set. Mr. Thomay suggested having a book list in the next day. There was further discussion about getting the reference books and when it is appropriate for the civil service to post the list. Mrs. Ramsey said we have to get the list, and order the books. Mr. Thomay asked if she knows if the books are readily available. Mrs. Ramsey said they should be readily available but if we can't find something, she might be able to help the city locate books. It is just a matter of deciding which books are going to be used. Mr. Jesse said they can talk and wrap up the selection tonight. Mrs. Ramsey said it would be nice if they could do the assessment on December W. Mr. Thomay and Mrs. Giesser agreed. Mrs. Ramsey asked if city hall will be available. It was confirmed it would be made available. Mrs. Ramsey asked where the written exam would be given. Mrs. Rote mentioned Old Town Hall and there is the ability to use Council chambers as well. Mrs. Ramsey asked when the board has to have the results because there is the protest period. She asked if the chief has to be in place by a certain date. Mrs. Rote said once the list is certified, the appointing authority has 10 days to put the person in place. Mr. Thomay said as long as the tests are given by the 2lst, we are ok. Mrs. Ramsey asked if the city has done assessments in the past. She said there are two options. They give candidates a graph that tells them how they did on each dimension and their final score. They could also provide individual information about how they did on each exercise and each dimension. She prefers not to do that if she doesn't have to. She said just give them the grade. She asked what North Olmsted has done in the past. Mrs. Rote said with fire exams, once the test was completed the Ohio Fire Chiefs' Association sent each candidate something in writing indicating the strong points and weak points of the candidate. Mrs. Ramsey asked if that information was general. Mrs. Rote indicated the board never saw it. Mrs. Ramsey said she would prefer that if they do offer any feedback, it be sent back to the civil service office and then sent to the candidates. In that way, she won't know any of the names or information about them. Mrs. Rote indicated this kind of feedback is not mandatory in the Civil Service Handbook. She asked if this is something Mrs. Ramsey usually provided, or is it something that is just offered. Mrs. Ramsey said she would prefer not to offer it because it is just labor intensive but if the candidates are used to it and expect it, then the city may want to do it. Mrs. Giesser asked what date Mrs. Ramsey would have available for the written test. Mr. Thomay said it would be best to do it between the 9 -14th of December. Mrs. Ramsey suggested December 10th. She said they would conduct the test in the evening. She wondered if any candidates would be on vacation. Mrs. Rote indicated all the candidates have knowledge the test is being given. She indicated she received two responses, which means only two people want to take the test. She added that November lit is the deadline for submitting the letters of intent to take the exam. Mrs. Ramsey said if there are only two candidates, you don't want to have a really long reference list. There was further discussion about dates for the exam. Mrs. Kilbane indicated a response was submitted earlier in the day so there are three candidates. Mrs. Rote said there is a possibility of seven. Mrs. Ramsey asked if the position would go to the top candidate. It was confirmed that is the case. Mrs. Rote said the formula for adding extra credit points is in the handbook, which will be provided to Mrs. Ramsey. Mr. Jesse indicated the 4