10/28/2002 Minutes - Laserfiche WebLink

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recommend having a final day for filing applications. Mrs. Rote indicated in the first round, when notices about the exams went out, the office was receiving responses a week later. There was no motion on the deadline date for filing letters of intent so the office had to accept them. Mrs. Ramsey asked how this is posted. She asked if there was an announcement with the test date. Mrs. Rote said they were sent invitations indicating they are eligible to participate in the test and they were to choose whether or not they wish to. Mrs. Ramsey asked if they have to make that decision before they know what is on the reference list or what the test is. Mrs. Rote confirmed that and said they were given a letter of intent that was to be returned to the civil service office. Mrs. Ramsey indicated when they do the pre-test they will tell the candidates that if they are not going to participate, they should let her know. It will aid them in scheduling. Mr. Dubelko asked if Mrs. Ramsey ever experienced a situation where it got down to only one fire fighter taking an exam. Mrs. Ramsey indicated it did happen one time and said if it happened again, the city would have to re -post and go down to the next level. Mr. Dubelko asked if a rescheduling situation arose, would it affect the contract price. Mrs. Ramsey indicated it would not. Mrs. Giesser said if the board passes a motion that a candidate must notify them by November 1St, would the civil service office have to notify anyone who is eligible but hasn't returned a response, now that it is mandatory by the 1St. Mrs. Rote pointed out the letter indicated a response is due by November 1St. She said the motion will confirm that all responses are due by the 1St and no responses will be accepted after that date. J. Thomay made a motion that all responses to the letters of intent must be in by November 1St. The motion was seconded by R. Giesser and unanimously approved. Mrs. Rote said the city has indicated a possible 7 candidates taking the exams. She asked if our bill is totaled on the number that actually take the test or on the estimate that the civil service office gives them. Mrs. Ramsey said for the assessment, it is based on the number of people that take it. The figure for the written test is based on the number of references. She said if there was only one candidate, there would be a problem. It was confirmed that the test would not be given if there were only one candidate. Mrs. Ramsey said when the reference list is posted it usually includes the date of the test, the date by which a candidate has to apply, the weights given to the different portions of the exam, overall passing score, and the reference list itself. Mrs. Rote said she is interpreting what Mrs. Ramsey said to mean that the candidates make application once the dates are posted. She said we have already given the candidates notice that an exam will be given but the dates were not set. She said we asked to know prior to releasing information, if a candidate wishes to take a test or not. She asked if Mrs. Ramsey is suggesting that we re -open it. Mrs. Ramsey said no she is not but in the future it might be good for candidates to see what they will be asked to do before they are asked to apply. She said everyone will know what to expect when things are posted. She asked what kind of application the city has. Mrs. Rote indicated it is a letter of intent. Mrs. Ramsey asked about credits and asked if we only use seniority. Mrs. Rote replied we use efficiency and seniority points. Mrs. Ramsey asked if the efficiency points are ever checked before taking a test. Mr. Dubelko said it is not addressed but it is something that can be addressed in the future. Mrs. Rote said it is something that will have to be worked into the Civil Service Handbook. The board thanked Mrs. Ramsey for her presentation. VI. ADJOURNMENT: Chairman Thomay adjourned the meeting at 8:30 p.m. J Thomay, Chairman ate • Annie Kilbane, Civil Service Secretary