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to find out what chiefs are available on the day selected. Mrs. Ramsey said she can give the board members all of the pictures, but they don't want to give the candidates the chiefs' names or where they are from. Mrs. Ramsey asked for tentative dates. Mr. Thomay said he would like December 10th for the written and December 14th for the assessment. Mrs. Ramsey said if the board wants to let the candidates know the scores, they can provide a copy of their answer sheet, read them the key, let them mark their papers, and she keeps the originals, so they know right then and there how they did. The good part is they know their score, the bad part is sometimes you may get more protests. Mr. Thomay asked if it is acceptable to not let them know the scores on the written. Mrs. Ramsey said that is no problem. She said when they come in to protest, they will know. She asked how the board handles that. Mrs. Rote said they have 10 days in which to give written notice if they wish to come in and review. When a candidate comes in, he is to be able to look at the key and then write up any protest. They cannot bring in books. We have the sheets. Mrs. Ramsey confirmed the candidates do not see their answer sheets at all in our testing. She indicated they can grade the sheets and send them back to the city the next day. Mr. Jesse said that would be after both the assessment and the written. Mr. Thomay said they may be creating problems giving the candidates the written scores first. Mrs. Ramsey said they will have candidates take both tests and they can protest the written test after the assessment center is completed. Mrs. Rote pointed out that all extra points for seniority and efficiency are added after the testing is completed. Mrs. Ramsey asked for clarification on the protest period. Mr. Thomay confirmed it is 10 days. Mr. Dubelko said we need to establish our eligibility list within 20 days of the completion of the examination. Mr. Jesse indicated the protest period is included with the eligibility time frame. Mr. Dubelko asked how long it will take to get grades, the combined scores, returned to the commission. Mrs. Ramsey indicated if the test is done on the 14th, they could probably have results on the 16th or 17th of December if there is no feedback required. She said they need to deal with appeals and those can be faxed to her and she can work on them. She confirmed they will go with December 10th and 14th for the tests. She said the test on the 10th can be done in the evening. Mr. Thomay said he would like it to be 7:00 p.m. Mrs. Ramsey said that is fine. She said they should start at 9:00 am on the 14th. She would be on site at 8:00 a.m. R. Giesser made a motion to set the written test date as December 10th at 7:00 p.m. and the assessment test will be on December 14th at 9:00 am. The motion was seconded by J. Thomay and unanimously approved. J. Thomay made a motion to establish a weighted 60% evaluation for oral assessment and weighted 40% for the written exam, with an overall score of 70% required for passing. The motion was seconded by R. Giesser and unanimously approved. Mrs. Ramsey said they need to set a date for the pre-test orientation, which is optional, but she feels it is necessary. She gave some available dates. Mrs. Rote suggested going with November 8th which gives them time to review the assessor pictures and respond. Mrs. Ramsey said if a candidate doesn't show up for the pre-test he can be tracked down to get a response. Mr. Dubelko confirmed that pre- test orientation is optional but determining if you can identify an assessor is mandatory. It was confirmed the pre-test orientation will be on the 8th of November. Mr. Dubelko said there should be a motion to set the last day of excepting applications. Mrs. Ramsey mentioned again that the pictures can be e-mailed. Mr. Jesse said they should be numbered. Mrs. Ramsey said they will do the pre-test and bring the pictures on the 8th. Mrs. Rote pointed out that date would be good because it will then give candidates 30 days for both written and oral preparation. Mrs. Ramsey indicated the pre-test should take about an hour. Mr. Jesse said they should have it at 4:00 p.m. Mr. Dubelko asked if candidates should sign a form to indicate they do not know an assessor. Mrs. Rote indicated the photos can be posted in the fire stations, which are 24/7. Mrs. Ramsey said she prefers not to have the photos up at the fire stations. She said they should remain with the civil service office. Mr. Thomay pointed out the pre -assessment orientation is not a part of our regulations. Mr. Dubelko said it is important to the testing process that candidates show up and take a look at the photos. He said he would still r"