05/19/2003 Minutes - Laserfiche WebLink

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4 motion to change the date. Mr. Thomay suggested that the commission should not have to make a motion as no motion was ever made on it and it is not a mandatory meeting. Mr. Thomay indicated that he notice the e-mail to councils clerk requesting that Council pass the legislation request for the testing company. Mrs. Rote indicated that Councils Clerk suggested she would make sure they passed it at their May 20, 2003 meeting. Mrs. Giesser questioned why it was not passed on first reading. Mrs. Rote reviewed that she wrote the legislation request, which requested the legislation be passed on an emergency measure under suspension of the rules. The four packets were given to the Mayor to submit and the Mayor, Clerk of Council and she all met and reviewed what was needed and who was to get each packet. Mrs. Rote advised the commissioners that their second legislative request was not written. She received an e-mail from Mr. Dubelko indicating that the Finance Director who should make the request and he discussed the issue and she feels that it should wait. The clerk suggested that if the commission waits until a request for a test is submitted the Civil Service will be placed in a position of administering an entry level exam within 90 days of notice. There is no way the Civil Service office can administer an entry level exam in 90 days it is not possible. An entry-level exam takes from 4 to 6 months from start to finish. Mrs. Giesser questioned if someone could talk to Council about our dilemma. Mrs. Rote voiced that she tried to talk to Mr. Dubelko when she received the e-mail and he advised that the commission can request the funds next year or when the request for the test is received. She suggested that if the commission is asked to give both entry-level fire and police at the same time the commission will be placed in an impossible situation. It would be a nightmare to say the least. Mrs. Giesser reviewed that the Fire Chief voiced that he wanted all the officers in place by November 2003 to accommodate the vacation schedules that are due in November. She suggested asking the Fire Chief to speak up and voice his concerns. Mrs. Rote suggested that the Commissioners needed to understand that Council never saw a request for additional funds. The decision not to create the legislative request was made by Finance Director Copfer and Law Director Dubelko, Council has not been informed you want additional funds. Mrs. Giesser questioned if it was the Finance Director who decided money is not needed now. Mrs. Rote read aloud Mr. Dubelko's e-mail, which reads I have spoken with Carrie regarding the above - referenced request that would typically be prepared by her department. The need for additional funding will not arise this year, if at all, late in the year. Carrie recommends that the request be brought before Council later in the year if and when the need for the additional funds arises. I concur. Mrs. Giesser suggested the commission respond to Mr. Dubelko's e-mail as his premises are wrong. Mrs. Rote questioned if the commission wanted her to create a memo explaining why the commission wants the money now. Mrs. Thomay indicated that Council goes on vacation in July and if a request for a test comes in we would have to take additional time to request funds. Mrs. Giesser stated it would be impossible to meet the time restrictions if a request comes in without the funds. VI. ADJOURNMENT: I Thomay motioned to adjourn the meeting. R. Giesser seconded the motion with the following comments. She questioned if in fact the commissioners did not need to make a motion on the pre -orientation date. Mr. Thomay felt that as it was not a mandatory meeting nor had the commission ever motioned or addressed it in the past a motion would not be needed. Meeting adjourned at 7:45 p. m. ,aeL_ C man, John ThomayD e: evil Service S cretary Donna Rote 3