07/21/2003 Minutes - Laserfiche WebLink

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pay the one time fee. Mr. O'Malley questioned if the bigger suburb's have their own testing programs. Mr. Ehasz suggested that Columbus and Toledo use their program (Fit Force). Cleveland and Akron have their own programs. Currently their bigger Cities include Mentor, Avon, Avon Lake, Bay, South Euclid, and Lakewood. Mr. O'Malley felt that it would be good to mention the other communities that are getting involved with the program. Ms. Giesser wanted to make sure that it was clear that even if we adopt the program and become certified with the college the program might not be ready in time to use for the next entry level test. It should be clear to Council that Civil Service may need to administer one more agility test, before this program is fully set up. Mr. O'Malley suggested that this is like an investment it may not pay off right away but in the end, it will save the City a lot of money. Mr. Thomay questioned if the entry level fire candidates could take the same agility tests. Mr. Ehasz indicated that although the fire can not use the Police agility the College does have a fire agility program that North Olmsted is grandfathered into and can use. Mr. Thomay indicated that Civil Service would like to take part in the program. Mrs. Giesser indicated that the board would like to recommend that Mr. Jesse present to Council legislation to allow the Civil Service to join the program. Mr. O'Malley suggested having the clerk write a memo to the Mayor and Council urging them to enter the contract and take part in the program. It should indicate that the Civil Service commission believes that the program will work and be a more efficient way to conduct the agility test. The memo could also be attached as a cover sheet to the documents presented today and forwarded to Council. The current contract itself would be attached to a legislative request form and a memo from the Civil Service Commission supporting the request could be attached to that. Mr. Jesse indicated that the funds would come from the Police department budget. Mr. Ehasz indicated he would need to make a few calls to see if the funds could be received later and the dates moved. J. Thomay motion to have the clerk prepare a memorandum showing that the Civil Service Commission supports the TRI -C Program and recommends the City inter into a contract to participate in the program for the sum of $2,000.00. Mrs. Giesser recommended expressing the timeframe restraints involved in the memo, and ask Council for an expedient action on their part. R. Giesser seconded the motion, which was unanimously approved. Discussion for the Preparation for the Fire Lieutenants examination: Mr. Thomay questioned if Civil Service has the funds to administer a Lieutenants exam. Mrs. Rote indicated that currently the Civil Service has a total of $6,500.00 in the civil service testing account. She indicated that Mrs. Ramsey faxed a quote for a Lieutenants written. exam which would be $225.00 per reference source used. For a written and Oral Assessment the fees would be $225.00 per reference source on written and the assessment fees would depend on how many candidates participated in the assessment. Fee for (5) or less candidates would be $700.00 each. (6) to (7) would be $600.00 each. (8) to (9) would be $500.00 each. For (10) to (17) candidates, the charge would be $400.00 each. For (6) or more candidates, additional monitors would be required at $60.00 per monitor. She further reviewed that if the commission chose to have a written exam only the total cost would be less than $2,000.00 and no additional funds would be required. The testing company has indicated that the ratio for the highest number of protests filed is in the Lieutenants rank. The testing company recommended that if the commission limits the number of oral assessments then it is recommended that at least 17 candidates be allowed to participate. Using those numbers the total cost would be 17 assessments for $6,800.00 plus the $1,125.00 for the written exam for a grand total of $7,925.00 which the commission does not currently have. Mr. Thomay questioned how many candidates are available and what was done at the last testing cycle. Mrs. Rote reviewed that a written and oral assessment was administered the last testing cycle. There were no stipulations as to how many candidates could take the assessment but the written passing score was set at 80%. There was 30 candidates eligible to partake in the test, 15 candidates took the written test and only 3 candidates passed the written test and moved on 5