05/16/2005 Minutes - Laserfiche WebLink

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CITY OF NORTH OLMSTED CIVIL SERVICE COMMISSION MEETING MAYOR'S CONFERENCE ROOM MINUTES - MAY 169 2005 7:00 P.M. I. ROLL CALL: Chairperson Giesser called the meeting to order at 7:10 p.m. PRESENT: Chairperson R. Giesser, W. Hohmann, and M. Ubaldi ALSO PRESENT: Assistant Law Director B. O'Malley (present for the beginning of the meeting), and Civil Service Secretary A. Kilbane Mrs. Giesser suggested the Commission address old business first since Mr. Bingelli was present. II. DISPOSITION OF MINUTES: Mrs. Giesser said before moving on, she would like to officially enter in the record, the Commission's congratulations to Annie Kilbane on her appointment as the Mayor's secretary. The Civil Service minutes dated April 18, 2005 have been submitted for approval. R. Giesser made a motion to accept the minutes as submitted. The motion was seconded by M. Ubaldi and unanimously approved. III. COMMUNICATIONS: There were 7 items of correspondence received and 5 items of correspondence sent out by the Civil Service Commission. Mr. O'Malley inquired about the candidates requesting removal from the fire fighter eligibility list. He asked if they are among the top candidates on the list. Mrs. Kilbane indicated the candidates are all near the top. She said the Assistant Chief informed her that one of the candidates got a job elsewhere and therefore was requesting removal from the list. Mrs. Giesser said the commission sent over 5 names, and she now wonders if the Commission has to take action. She said if one of those removals was in the top five, she would like to know if they have to do anything to get that new fifth person over to the fire department. Mr. O'Malley said yes, he does not believe it is automatic. He thinks they get a list of five and they have to work from that list of five. He does not believe they can cycle through and toss one back. Mrs. Giesser asked if the department works with a list of four names once a name is removed. Mr. Hohmann said he would think the Chief would want at least five names. Mr. O'Malley said he does not think the Chief can get another name unless the Commission sends it to him. Mrs. Giesser asked Mrs. Kilbane to find if any of the candidates requesting removal from the eligibility list are in the top five. Mrs. Kilbane informed the Commission that the fire department has already received the next five names on the list and in fact they hired a fire fighter in March. Mr. O'Malley said the department should have reported that back to the Commission. Mrs. Giesser reviewed the procedure for passing over candidates. She said the only way the Chief can remove a name other than it being passed over three, times is to go before the Commission with just cause. Mr. Hohmann said his concern is "just cause" is not clearly defined. Mrs. Giesser explained the process further and indicated that once a matter is brought to the Commission, it becomes public record. Mr. O'Malley said if one of the five candidates from a list is removed, a call is made to the Civil Service office to request another name. Mrs. Giesser asked Mr. O'Malley to look into the process further before the next meeting. She would like to know if, once a name is removed or an appointment made, the Commission has to certify the next name to the Chief. She added she