11/01/2005 Minutes - Laserfiche WebLink

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Mrs. Giesser made a motion to adopt the changes to Rule VII, amended new section 9. Mr. Hohmann seconded the motion and unanimously passed. Mrs. Giesser discussed Rule VIII. A general discussion followed concerning five (5) or less than five (5) certified names on the eligible list and retesting. Mr. Ubaldi suggested clarifying what a single instant certification means. The suggested language would be vacancies for positions under the Appointing Authority occurring before the completion of an appointment process at the same class of position shall not initiate a separate appointment process. Mr. Ubaldi discussed a case scenario concerning the selection process, a selected candidate, a candidate passed over, another vacancy occurs, and five (5) names requested by the Appointing Authority. Mrs. Giesser indicated that she agrees that there has to be some way that they can make two (2) or more appointments at the same time and is not sure on how to accomplish this task. Mrs. Giesser asked Mr. Ubaldi if he would prepare a draft for Rule VIII and forward copies to the Commission before the next meeting. A general discussion followed concerning the eligible list, disqualification, personality conflicts, whole list rejected, and dual openings. Mr. Ubaldi would like to determine what initiates the appointing process and when you have a multiple opening before the appointing process begins. Mr. O'Malley indicated the request of the Appointing Authority initiates this process and you have to keep reminding them of their role because Appointing Authorities come and go. The Appointing Authority would be, for example for the Fire Department, would be the Safety Director. The Fire Department should be communicating to the Appointing Authority informing him of an opening(s) and requesting additional names. Mr. Ubaldi indicated that no additional vacancies can be addressed with an appointment process until one is complete. Under this system, the Commission would ensure that they would have no deviation from ensuring that there are five candidates for every one opening. When you have additional vacancies you start to run into the balance of the first certified candidates and then the additional one(s). A general discussion followed concerning a rule of five (5) certified or a rule of ten (10) certified, and cost efficient. Mr. Ubaldi pointed out that Chief Ruple may have indicated that a rule of five (5) candidates is sufficient and might be burdened by more. Mrs. Giesser pointed out some concerns for Rule VIII. The Rule discusses disciplinary hearings and three (3) Commission members should be present. There is a time factor involved and a possibility of not having three (3) Commissioners at that time. V. NEW BUSINESS: Review of Rules, including but not limited to Rules X through XIV and the Appendix Mrs. Giesser inquired if Rule X through XIV and the appendix will be discussed at this meeting. The Commission agreed to table these rules until the next meeting. Mr. O'Malley suggested circulate some of the changes on the rule changes before the next meeting. Mrs. Giesser inquired beyond Rule VIII and X through XIV is there anything else that will need to be discussed. Mr. Ubaldi indicated that this will be a forever work in progress but as far as major refit this should be fine. Mrs. Giesser inquired to Mrs. Eccleston if Cheryl Farver was able to review the records retention rules and Mrs. Eccleston responded Cheryl Farver will review this and get back to the Commission. Mr. O'Malley indicated that there is a Records Commission of the City of North Olmsted and there are State laws on record retention policies. The Civil Service Rules will be subject to the State laws on records retention policies adopted by the records commission. There are forms for the Records Retention policies that may be appropriate for the commission to have the records retention policy submitted to the Records Commission and then can be adopted. Mr. O'Malley will look into this matter. Mr. O'Malley indicated that any type of records review whether it is under the States records laws and its Records Commission or whether it's under the Civil Service Rules has to start with the Civil Service understanding in inventory of what records