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I. II IV CITY OF NORTH OLMSTED CIVIL SERVICE COMMISSION MEETING o CITY COUNCIL CAUCUS ROOM MINUTES - OCTOBER 15, 2007,\� 7:00 P.M. ROLL CALL: Chairman M. Ubaldi called the meeting to order at 6:56 p.m. PRESENT: M. Ubaldi, W. Hohmann, and K. Zolar ALSO PRESENT: Sandie Agresta, Lori Borowski, Thomas Herbster, Assistant Law Director B. O'Malley, Civil Service Secretary D. Eccleston DISPOSITION OF MINUTES: The Civil Service minutes dated September 17, 2007 and October 1, 2007 have been submitted for approval. Mr. Ubaldi made a motion to accept the minutes as submitted. Mr. Hohmann seconded the motion and unanimously approved. COMMUNICATIONS: There were 10 items of correspondence received and 32 items of correspondence sent out by the Civil Service Commission. A memo dated October 9, 2007 from the Public Service Director regarding the lay off rationale statement for the Secretary II at the Waste Water Treatment Plant was submitted to the Commission and will be included in the New Business section. CI]"1A: IMMIRI Review the Draft Rules & Regulations from the Law Department There were some issues raised by the Safety Director at a prior meeting and the Chairman has comments as well. Review the Rules and Regulations A discussion commenced concerning the Preamble, page vii, Chapter 2, Section 2b, 5: "In the absence of the Chairman, the Co -Chairman shall act as a Chairman with two members of the Commission constituting a quorum, except for disciplinary hearing, where all 3 members must be present. An affirmative vote of at least two (2) members shall be required for the adoption of any resolution or motion ". At the beginning of the month, the Commission was set to conduct a hearing and had two (2) Commissioners present and felt that they were well equipped to handle the hearing. A general discussion followed concerning what a disciplinary hearing would entail; lay off. This introductory provision is not often used but can be used occasionally and requires an affirmative vote by two (2) members; therefore, a recommendation was made to keep the current language. Procedurally, the appointing authority makes a determination on discipline whether it is a suspension or removal and then the appeal comes to the Commission and the Commission's