02/22/2010 Minutes - Laserfiche WebLink

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V1. Promotional test for the Assistant Fire Chief. There were no candidates from the ranks of Captain and Lieutenant; this required several postponements. The Chairman indicated that in 2006 the RFQ's were done 2 tier and was performed a little bit more by the book. The RFQ was the void of any request of fee schedules; it was simply a matter of qualifications. The Commission then moved on to the RFP, which was very specific. One (1) company essentially told the Commission that they already completed the RFQ and was not going to respond to the RFP. Interviews were then conducted; one (1) over the phone and two (2) were in person. The Chairman suggested adding to the proposed RFQ "Revisions to the Request for Qualifications" and "Clarifications, Additional Information" that are listed on the last page of the 2006 RFQ and to include the secretary's email address. A general discussion followed regarding the Commission's interest is not to be as formal and if it is clear cut that Pat Ramsey, for example, offers the Commission comparable services for a lower price, then that would be fine. If there is another Pat Ramsey in the area, then maybe the Commission may begin to scrutinize and take additional steps. That means more time and another meeting. If the Commission felt that they had a good enough handle on the responding firms, perhaps there would be a special meeting to hammer out the details. Having a testing agency come in and bring in the appointing authority to hash out the few blank spots that the Commission has left and then start the process in mid April which the process would be about two (2) months behind. A general discussion commenced regarding personal services. The Commission picks who they want and try to get the best value, best service, and make a decision without any personal favoritism; trying to make it competitive and objective as possible. You cannot spend money that has not been appropriated and whatever recommendations that the Commission makes will be scrutinized by the Board of Control. A legal form of the contract will be approved by the Director of Law so that there is a definite contracting procurement process; checks and balances. Mr. Ubaldi made a motion that the Commission publicize and mail to a working list of testing agencies this Request for Qualifications and pursuant to it anticipate the receipt of Statements of Qualifications on March 12, 2010 and will review the Statements of Qualifications at the March meeting. Ms. Zolar seconded the motion and unanimously approved. The last item is an inquiry that the Commission received from a person that wishes to take an entry- level examination with the City of North Olmsted and if passed, placed on an eligible list. The applicant has some vision impairment, The Chairman handed out copies of a drafted letter. The main point is that the Commission cannot come to any determination as to the ability to pass a test without actually conducting an evaluation. The drafted letter is acceptable. Mr. Ubaldi made a motion that this letter be sent to the applicant which will consist of the Commission's response to his question. Ms. Zolar seconded the motion and unanimously approved. ADJOURNMENT: Mr. Ubaldi made a motion to adjourn at 8:07 p.m. Ms. Dargaj seconded the motion and unanimously approved. Michael Ubaldi, Civil Service Chairman Date Donna Eccleston, Civil Service Secretary