03/30/2010 Minutes - Laserfiche WebLink

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the candidates will receive a score from 0 to 100 which is based on these dimensions. At the completion, the candidates receive a score, a bar graph with the results of each of the dimensions. The candidates will then receive written comments that are for them to explain how the testing company arrived at those scores. Ramsey & Associates usually gives 4 or 5 points for each dimension. This helps out each candidate to know their strengths and weaknesses. Ramsey also provides a graph of all the candidates for the chief or supervisor. For the written examination, the Commission can use as many references as they wish with a minimum of four (4). Ramsey & Associates charge by the number of references and would utilize some of the internal reading materials such as the CBA, Rules and Regulations, ORC, etc. A general discussion commenced regarding utilizing one (1) or two (2) references for both tests with a couple of different references for each examination to save money. For the job analysis, it depends upon the jurisdiction. Ramsey would use the job description; meet with the Chief; provide a bibliography with about forty (40) different references and come up with a reference list for the examinations. The candidates do not see the bibliography list but the posting will have a reference list that the test is based on. The testing company confirms with the publishing company to make sure the posting lists the most current edition. When the candidates take the written examination, the testing company indicates which questions were taken from which reference. A general discussion commenced regarding Ramsey's testing in other communities and using the candidates last 4 digits of their social security number to see if they have taken their exams in the past. Ramsey & Associates were selected by the Commission in 2006 and they had carried out all the Entry -Level and Promotional exams the Commission has had since then. Ms. Ramsey can meet with the Police Chief, Safety Director, someone in the same rank, etc. to develop the job analysis or the best fit for the organization. The Board of Control will meet when ask to. Section 112.05 refers to a report that is to be provided to the Board of Control that identifies the firms, describes the selection process, the contract negotiation process and the total contract price. The Chairman indicated that he would like to hold a special meeting in two (2) weeks, April 12th, to work out the details with the selected testing company. Mr. Ubaldi made a motion that the Civil Service Commission selects Ramsey & Associates for testing and enters into a contract for promotional testing services not to exceed two (2) years or total sum of services over such duration not to exceed $25,000. Ms. Dargaj seconded the motion and unanimously approved. The Commission is designating a testing agency for any or all testing for a two (2) year time period which goes beyond the scope of the particular contract that has been recommended and is asking the Board of Control to approve a contract to test for two (2) positions which will be below $25,000. Subsequently, the Commission might have additional contracts with the same testing agency and hopefully without the same rigorous review process, This is a two-part proposal to the Board of Control; approve a contract for these promotional tests and ask for approval of this testing agency for future promotional testing. Once the Commission spends $25,000, the process will stark all over again unless granted a waiver from the Board of Control. There were fourteen (14) testing firms invited to send proposals and four (4) testing firms responded. Two (2) were interviewed. The Chairman requested the secretary to look into availability dates for the written and oral assessment.