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03/30/2010 Minutes
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03/30/2010 Minutes
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N Olmsted Boards & Commissions
Year
2010
Board Name
Civil Service Commission
Document Name
Minutes
Date
3/30/2010
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is now getting away from that approach. The Commission has had no problems with litigation; the <br />procedure is fairly well stated in the Civil Service Rules. <br />Barrett & Associates approach to an oral assessment is that they often do very large scale testing <br />and their typical oral exercise includes computers, records the presentation and has a server plus a <br />digital recorder in the room. They also have a standardized scoring procedure by their assessors. <br />The accuracy is extremely high due to the three (3) way back up system. The turn around time for <br />scoring the written examination would be one (1) day if the Commission so requests. If there were <br />a large amount of candidates they use two (2) scan tron machines with a matched program for <br />complete accuracy. Scoring the oral assessment takes a little more time and uses their raters to go <br />through and score which would take about two (2) weeks. The Civil Service Commission for the <br />City of North Olmsted does not have any accommodations of challenges; State Law only recognizes <br />challenges for fire departments and our legal department determined that home rule authority allows <br />the Commission to decline a protest period. <br />The cost would be around $15,000 to $20,000; if the oral assessments are for six (6) or less <br />candidates it would be less than $15,000. Barrett & Associates usually uses numerical and <br />quantitative score. Really no one uses qualitative because you cannot rank order. The only time <br />they use qualitative is feedback to the candidates. The feedback is used infrequently and all <br />depends upon the jurisdiction. The cost is more if this process is used. The typical model is not to <br />give feedback on the oral for most jurisdictions. <br />A general discussion commenced regarding Barrett & Associates' rates. This might be a good firm <br />to reserve for the Promotional Police Chief examination with the number of candidates being so <br />few. With the smaller firms you would have the smaller costs. In the past, Ramsey & Associates <br />has provided the Commission with feedback for the oral assessment. The oral assessments that <br />Ramsey & Associates has had in the past has included evaluations and observations of the <br />candidate. A general discussion commenced concerning scan tron, number of questions, and time <br />limits for a written examination. <br />Pat Ramsey with Ramsey & Associates was introduced and already knows about the vacancy for a <br />Police Lieutenant as corollary in Police Sergeant. Potentially, there will be five (5) candidates for <br />Lieutenant and thirty-six (3 6) candidates for Sergeant. The Commission would need to gain <br />approval by the Board of Control within the next week and then the Commission would have a <br />special meeting to complete the details with the selected testing company. The notification would be <br />distributed at the end of that week which would allow the Commission the 30 days to notify the <br />candidates. The target testing date would be Saturday, May 15"', based on availability and other <br />factors and an oral examination the following week if turn around were feasible. The Police Chief <br />will accommodate the Commission's request for the oral assessments during a weekday. The <br />appeal time has been removed from the rules; State Law, unless it has changed, only accommodates <br />Fire and before the Commission had an equivalent for police and decided it was a little bit <br />complicated and not quite equitable. The Commission would like to have the two (2) tests <br />concurrent. The oral assessments can be on different days. The number of candidates for the <br />Lieutenant's oral assessment would be 4 to 5 candidates, if they pass the written, and six (6) of the <br />top scoring candidates for the Sergeant's oral assessment. <br />A general discussion commenced regarding the pre-test orientation, process of an assessment <br />center, history of assessment centers, typical exercises, arrival times, and candidates identification. <br />For every exercise, the candidates are scored on the dimension such as oral communication, <br />leadership, judgment, command presence, interpersonal skills. At the completion of the assessment, <br />
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