02/28/2011 Minutes - Laserfiche WebLink

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A suggestion was made to add another element to the testing process; create an interview panel. Members of this panel could be the Mayor or his designee, Safety Director; Human Resources Director, and Industrial Psychologist, a resident ideally from the business community, a representative from the schools, the existing Police Chief, etc. The panel would look to the candidates analytical and problem solving skills, decision making, planning, coordinating, management, managing limited resources and critical thinking. The Chairman's concern is having the appointing authority on the panel. Other than that, this could be left up to the testing company. This panel could be done in conjunction with the oral assessment. The panel process has been utilized by the City of Beachwood. An inquiry was made if the candidates must possess the minimum training experience and special requirements in the job description. According to the Civil Service Rules and Regulations, a candidate must serve 12 months in the next lower rank. That is the only requirement that is needed according to the Chairman. The Administration would like to enhance the testing process to find the best possible candidate for the City of North Olmsted. The Chairman's position is not to micro manage but to connect the Administration to the testing company, give a data dump, suggestions, requests and ultimately have the testing company design a test. The Commission's responsibility is to make sure those meetings take place to take care of the procedural end, set a date and time and determine the means for judging the test. A general discussion commenced regarding tailoring the test, utilization of the panel, written component and a final decision. There is language in the O.R.C. 124.45 that states "when a vacancy occurs" and at this time, there is just a forecasted date from the Police Chief which creates an absence of urgency to set a date for an examination and also the Administration has not completed their discussion relating to the testing procedure. Eligible lists cannot be created for promoted positions in the absence of a vacancy. A discussion then followed concerning the scope and methodology of the testing procedure; there has not been a thorough or complete discussion. The appropriate responsibility of the Commission is to embrace the nature of the test, its components — written and/or oral, the nature of the assessment center, and the analysis that it is undertaken. More time and effort aught to be put into the process before setting the test date. The Chairman inquired to Pat Ramsey regarding dates for the examination. The Police Station is available to the Commission. Again, it is appropriate to tentatively schedule the test; however, if the test is set, the Commission cuts off all further discussion about the manner in which the test might be conducted. Mr. Ubaldi made a motion to hold a Promotional Examination for Police Chief on April 2, 2011 at 9:00 AM. It would be a completely oral assessment as in 2006 that would constitute 100% of the score and because it's oral we do not need a passing score. The examination will take place in the Police Department and to that end direct the secretary for advertisements and all related material to it. Mr. Barrett seconded the motion. Roll call: Ms. Zolar, yes; Mr. Barrett, no; Mr. Ubaldi, yes. VI. ADJOURNMENT: Mr. Ubaldi made a motion to adjourn at 8:08 PM. Mr. Barrett seconded the motion and unanimouslv annroved. Ubaldi, Ovil KKicerhairman D to Donna Eccleston, Civil Service Secretary