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was agreed that park lighting is a distinct consideration that can be incorporated into a theme <br />once it is determined, as a decorating theme and lighting installations are not mutually exclusive. <br />After discussing the merits and general concept behind of each theme, it was agreed that <br />"Hometown Holidays" and "A Christmas Story" would combined into one decoration theme <br />centered highlighting the nostalgia of holidays. Annie, Laura and Sue agreed to serve on the <br />decoration committee and shape the theme into a cohesive vision that can be executed this year. <br />NEW BUSINESS <br />Vendor and Contracting Procedures <br />James reviewed the handout and explained different scenarios that would require certain <br />paperwork, such as any vendor working with animals, prepared food or anything activities <br />involving risk. Any vendor that is being paid by the City for their goods or services needs to be a <br />registered vendor, although they would not always require insurance documentation. Stephanie <br />asked about animal organizations that are not being paid but are still bringing live animals for <br />adoption to Commission events. James said they would not need to be a registered vendor in that <br />case, but an insurance certificate is still required due to the risk involved with live animals <br />interacting with the public. Members should to refer to the reference guide and talk to City staff <br />before contacting potential vendors to make sure that they are including the full scope of <br />required information from the initial point of contact. <br />N.O. Magazine Photo Contest I October <br />James requested that group think of creative photo contest themes ahead of the North Olmsted <br />magazine release in October. The group inquired about the guidelines, prize, judging format and <br />whether or not the Commission would be running the contest. James shared that he did not know <br />any specific guidelines, and the prize would be inclusion in the magazine when it is released in <br />October. The Commission would not be responsible for running the contest. He will confirm any <br />guidelines and how the photos are judged, although judging has typically been done by the <br />editorial staff from the magazine. This request is focused on gathering general ideas. <br />Keith asked if they need to be images, or if they could be other media types such as drawings or <br />paintings. Keith suggested the idea for a school artwork feature or a theme highlighting the <br />quality of life in North Olmsted that prompts people to share their favorite parts of living in, <br />working in or visiting North Olmsted. Sue suggested that if the theme was general images from <br />around North Olmsted, they could be grouped by categories such as nature, architecture, people <br />and so on. James shared that the magazine's theme will focus on the people of North Olmsted, <br />and asked members to think of people who are deserving of recognition. <br />ADJOURNMENT <br />With no further business, the meeting adjourned at 6:52 p.m. <br />Le Rog ski -Davis, Chair <br />Approved: S% I S/ Z 0 1 9 <br />James Aspery, Planner <br />