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CITY OF NORTH OLMSTED ARTS COMMISSION MINUTES OF AUGUST 21, 2019 6:30PM ROLL CALL The meeting was called to order at 6:30 p.m. in Council's Caucus Room. Present: Jackie Chavez -Anderson, Keith Behrendt, Sue Collander, Wilma Kepperley, Annie Kilbane, Suzie Patton, Stephanie Procter, Leah Rogalski-Davis, Laura Simna Absent: Janelle Zauner Staff: Planner James Aspery REVIEW AND CORRECTION OF MINUTES Stephanie moved to approve the Arts Commission minutes of July 17, 2019, seconded by Keith, motion passed unanimously. REPORTS OF OFFICERS AND COMMITTEES Yoga in the Park Jackie shared that approximately 47 guests attended the August class. Leah mentioned that the box of PA system supplies did not contain any microphone cables, but thankfully it was not an issue for the instructor. James and Jackie will examine their equipment inventory to ensure that nothing is missing. The final event of the season will be held on Saturday, September 71n Party in the Park The group discussed the July 27`h event, agreeing that it was a success with very few issues to report. Jackie and Stephanie noted that the stamps were a bit too damp for a humid day and appreciated having the wristbands as a backup option. It was agreed that the drink ticket process was slightly confusing for patrons and will need to be reworked for 2020. Jackie noted that the number of auxiliary police officers may need to be increased next year. No crowd issues were reported beyond a few people wandering outside of the beer garden area. Jackie noted that the Cabin was somehow opened twice during the event and had several people using the restrooms and milling around. She requested that that area be patrolled by either a volunteer or an officer to avoid this in the future. It was agreed that adding wine to the 2020 event should be explored along with expanding the beer garden area. Leah reported that food trucks did very well, with some encountering issues keeping items stocked. Stephanie recommended adding smaller snack vendors to alleviate lines and offer something quicker and easier to obtain. James shared that he will be talking to the event's sound professional about increasing the PA system's capacity for future performances to ensure it lasts as long as possible. Suzie requested that the Commission explore using recycling bins for the event, whether purchased our borrowed. It was agreed that purchasing bins or racks would make more sense to use at various events throughout the year if they can be stored securely. It was agreed that an emcee should introduce the bands and deliver announcements throughout the event. Leah noted the idea of asking the Police Department to take aerial drone footage since the stationary surveillance camera does not serve this function.