02/18/2025 Minutes - Laserfiche WebLink

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Update and Discussion The discussion covered the Mayor's Art Show, with Ms. Parsipour mentioning they The discussion covered the Mayor's Art Show, with one person mentioning they couldn't find previous documents but had contacted Jason from the school. Jason confirmed that last year's event was held on March 13 and suggested that this year's event might be a bit late. The team decided on a potential date, either at the end of. March or in April, with a conversation planned with Jason. They discussed the venue, which might still be the Old Town Hall, but renovations were in progress. The planning included involving students in setting up the event and ensuring equipment was functional. The conversation ended with an agreement to share details as soon as they were finalized. Arts Commission Budget Overview of 2025 Budget Allocation The discussion focused on concerns about the budget being set at $1,000 and which department had jurisdiction over the project. The issue of formalizing the budget and obtaining funds from other departments was raised, and it was concluded that the commission could request additional funds if necessary. Brookpark Underpass Public Art The process The Brook Park Road underpass project was reviewed, with past improvements such as guardrail replacements, stormwater management, and median upgrades already completed. The next phase aimed to commission public art to enhance the city's gateway, creating a visually striking landmark that aligns with transportation regulations and design guidelines. Discussions clarified that the responsibility for commissioning the art had been assigned to the board, with legal counsel and a system law director providing guidance. A clear plan for the bridge pillars was needed before engaging with the Ohio Department of Transportation (ODOT), and a call for artists was planned to bring creative vision to the project. Collaboration with local art institutions was encouraged to help shape a compelling artistic direction. The selection process would involve a bidding or Request for Proposals (RFP) process, ensuring experienced artists or teams could contribute to the project. While the Commission's role would be creative and consultative, the Director's department would handle the solicitation process. A legislative timeline targeted March for introducing legislation to initiate the solicitation phase. However, funding challenges arose after a hoped -for grant did not materialize. Alternative funding sources were explored, and various procurement methods, such as qualifications -based selection, were discussed. The project's scale, budget, and potential scope of artistic elements on infrastructure were key considerations in determining the best approach to move forward successfully. ADJOURNMENT With no further business, the meeting adjourned at 7:35 PM on February 12, 2024.