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CITY OF NORTH OLMSTED <br />ARTS COlVIMISSION <br />MINUTES OF NOVEMBEIt 18, 2015 <br />ROLL CALL <br />The meeting was called to order at 6:35 p.m. in Council's Caucus Room. <br />Present: Bill Brake, Cailey Brake, Jeff Campbell, Sue Collander, JoAnn DePolo, Annie <br />Kilbane, Laura Simna, Lauren Suter, David Wahl <br />Absent: . Stephanie Procter, Nicole McClain <br />Staff: Planning & Development Director Kim Wenger <br />REVIEW AND COItRECTION OF MINUTES <br />Jeff moved, seconded by Sue, to approve the Arts Commission minutes of October 21, 2015 <br />which passed unanimously. <br />OLD BUSINESS <br />North Olmsted Noel <br />Plans are coming together for North Olmsted Noel. The lighting has been installed by Premier <br />Landscaping. Kim will check it out after dark to see if there are areas for enhancement for the <br />day of the event. There was overall concern that there be appropriate lighting for the last hour of <br />the event, possibly using decorative lighting rather than flood lights. Four food vendors are <br />attending, plus Sue's hot chocolate stand. She can use extra carafes for service, which Bill has. <br />Kim will see if the Senior Center has percolators for use and if there is a spare cooler for water. <br />Laura has engaged the Great Lakes Light Opera and Cleveland Brass Works for the event, <br />paperwork still forthcoming for the brass group. Brass will play from 3:00 to about 4:50 at which <br />time the crowd will gather and the mayor will make announcements. The choral group will sing <br />in Santa who will arrive via police cruiser as coordinated by Annie. Once Santa takes the stage, <br />recorded music will commence and the opera will relocate either outside or elsewhere in the <br />building depending on weather. Bill will coordinate recorded music and sound both inside and <br />out. SITES students will serve as elves, Cailey will outfit them. Sue has two selfie stations in the works, one inside and one outside. Both reindeer and sled dogs <br />are set, but will need to be somewhat separated. Dogs can be nearer the gazebo, reindeer closer <br />to the parking lot. Jeff is working on set up plans for the bonfire. Scouts will assist. Parks and <br />Recreation will handle children's activities, in the cabin and outside. Tickets will be given to <br />kids to participate and they will be able to win small prizes. Crafts are in and those will be <br />overseen by the Commission; Kim will get markers and table coverings. About 14 craft vendors <br />are confirmed with the possibility of more, in addition to bicentennial merchandise and the <br />Hixson's table. Lauren designed a rack card, now in circulation in social media. Also, six Noel <br />banners will be hung on Lorain in the vicinity of the park. Sue will provide additional signage for <br />the event, Kim needs to give her the list of needed signs. Set up and decorating will be Friday, <br />December 4 tl' at 2:00 p.m.