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LANDMARKS COMMISSION <br />CITY OF NORTH OLMSTED <br />MEETING MINUTES OF APRIL 12, 2010 <br />ROLL CALL <br />Mr. Schumann called the meeting to order at 7:03 p.m. in Council Chambers and Mr. Dubowski <br />led the Pledge of Allegiance. <br />Present: Tom Dubowski, Maryellen Davis, Dale Thomas, Paul Schumann, Albert Richner, <br />David Neville, Don Rerko <br />Absent: John Lasko, Mark Mahoney <br />Staff: Planning Director Kimberly Wenger, Assistant Law Director Bryan O'Malley, <br />Secretary Tricia Granfors <br />REVIEW AND CORRECTION OF MINUTES <br />Ms. Davis moved, seconded by Mr. Richner, to approve the March 8, 2010 minutes, which <br />were unanimously approved. <br />OLD BUSINESS <br />Rules of Procedure <br />Mr. Schumann thanked Mr. O'Malley and Ms. Wenger for their work on the document. He <br />inquired if minor change procedures and other commission guidelines should be included in the <br />Rules of Procedure. A minor change request he received last week is for a two-story addition to <br />the rear of a home on Butternut Ridge Road. He feels a written policy or procedure may clarify <br />the Chairman's role in such cases. Mr. O'Ma11ey said the procedures are detailed in Chapter <br />165.16; however, they may be referenced. The Rules of Procedure are not part of the ordinance. <br />Ms. Wenger suggested a reference could be added to Section 4- Duties of Officers. The minor <br />change criteria and process was discussed along with the provisions of Chapter 165.16. <br />Mr. Schumann feels a document stating various guidelines not included in the ordinance would <br />be helpful. Ms. Wenger suggested a committee be formed to draft a set of guidelines for current <br />use and the benefit of future Landmarks Commissioners. Mr. Neville will chair a guidelines <br />committee with Mr. Schumann. Mr. Rerko and Mr. Richner will review and comment on their <br />ideas and language as the project progresses. <br />The merits of annual standing committees versus ad hoc committees or task forces for specific <br />needs and time periods were discussed. It was agreed that forming a committee or task force <br />when the need arises makes more sense than forming unneeded committees just to have them. <br />Mr. Schumann would like the Chairman to be a voting member of committees. <br />Mr. O'Malley left the meeting at 7:30 p.m. Ms. Wenger will revise Rules of Procedure for final <br />review at the May meeting. The guidelines task force will also begin their assignment.