6/19/2019 Minutes - Laserfiche WebLink

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CITY OF NORTH OLMSTED ARTS COMMISSION MINUTES OF JUNE 19, 2019 6:30PM ROLL CALL The meeting was called to order at 6:30 p.m. in Council's Caucus Room. Present: Keith Behrendt, Sue Collander, Wilma Kepperley, Annie Kilbane, Stephanie Procter, Laura Simna Absent: Jackie Chavez -Anderson, Leah Rogalski-Davis, Janelle Zauner Staff. Planner James Aspery REVIEW AND CORRECTION OF MINUTES Annie moved to approve the Arts Commission minutes of May 15, 2019, seconded by Sue, motion passed unanimously. REPORTS OF OFFICERS AND COMMITTEES _Yoga in the Park James shared that an estimated 35-40 guests attended the June 1St class outside at the Gazebo, according to Tiffany Hunt from the Senior Center. The group discussed different methods of spreading the word to boost turnout. Wilma suggested sending each month's flyer for distribution to Community Council members. Sue asked about using the Park sign or creating small handouts if full multi -event rack cards are not a possibility. Several members also noted that there are now many similar events being offered by local businesses such as Great Northern Mall, Frostville Farmers Market, the Westside Flea and more. It was agreed by all that the $80 monthly investment is still worthwhile even if turnout numbers are down from past seasons. Party in the Park I July 27 James said the five selected food trucks are confirmed for the event; he is working to make sure that they all have valid insurance certificates ahead of the event. Performers have been contacted and are in the process of submitting their required paperwork. The Facebook event has 6,309 people interested, with more people joining by the hour, so this year's event is looking to be much larger than in 2018. A $50 ad boost in July will likely increase event visibility even more. The Fat Head's contact is meeting with the brewer and general manager on Friday to assess beer availability and confirm keg pricing. Keg pricing was noted as unusually low in 2018, so the Commission should expect to pay slightly more per keg this year. Increased turnout should help offset this cost if the pricing stays at five dollars per pour. If Fat Head's cannot provide the exact same draft list as last year, they will offer similar beers. Stephanie asked about trash control at the event. James will confirm that the Rec Center will bring the large games and trash cans in addition to moving picnic tables in the beer garden area. The Commission should expect to replace bags during the event and bundle up bags afterwards; gloves will be provided. Keith asked that the Community Cabin restrooms be open if possible, in addition to the usual outside restrooms. Laura suggested using a stamp in lieu of wristbands. She agreed to find a suitable stamp from her personal supplies if the City can supply ink pads. Sue