Laserfiche WebLink
<br />contract with any of the selected and ranked firms, the director or board may cancel the selection <br />process. <br />(h) After successfully negotiating a contract with a firm, the director or board shall next <br />submit the proposed contract to the Director of Law for his or her review and approval. Upon <br />receiving the legal approval of the Director of Law, the contract shall be submitted to the Board <br />of Control for award of the proposed contract. In its submission to the Board of Control, the <br />director or board shall include a written statement which: (1) identifies all firms who were <br />contacted with regard to the required personal services; (2) explains the selection process by <br />which the firm was selected; (3) describes the contract negotiation process; and (4) states the <br />total contract price and, if applicable, describes the pricing structure for the contract. The Board <br />of Control shall award the personal services contract to the selected firm for the contract price <br />and on the terms and conditions negotiated by the director or board so long as it determines that <br />sufficient fiinds have been appropriated and remain unencumbered far the proposed expenditure <br />and that the director or board did not commit an abuse of discretion in either selecting the <br />recommended firm or in negotiating the proposed contract. No personal services contract <br />proposed under this section shall be effective and binding upon the City until it is awarded by the <br />Board of Control, signed by the Mayor, approved by the Director of Law and has attached to it a <br />fiscal officer certificate signed by the Director of Finance. <br />112.08 REQUESTS FOR PROPOSALS. <br />(a) Prior to initiating the selection process, the director or board shall obtain legislative <br />approva] from City Council to solicit proposals. <br />(b) The director or board shall prepare a request for proposals (hereinafter RFP). The <br />RFP shall include: (1) a general description of the project; (2) a statement of the City's needs and <br />reguirements; (3) a list of criteria by which firms and proposals will be evaluated; and (4) notice <br />of any meeting or conference of firms that will be held. The evaluation criteria for any contract <br />for personal services awarded under this section shall include, but need not be limited to, the <br />following: (1) the competence of the firm to perform the required personal services as indicated <br />by the technical training, education and/or experience of the firm's personnel who would be <br />assigned to perform the work; (2) the quality and feasibility of the firm's technical proposal; (3) <br />the ability of the firm to perform the required service competently and expeditiously as indicated <br />by the firm's workload and the availability of necessary personnel, equipment and facilities; and <br />(4) past performance of the firm as reflected by evaluations of the director or board, other city <br />directors or boards, or other administrative officials, and previous other clients of the firm with <br />respect to such factors as quality of work, success in controlling costs, and success in meeting <br />deadlines. A copy of the RFP shall, if practicable, be attached to the legislation that seeks <br />authorization to solicit proposals. <br />(c) Upon obtaining legislative approval, the director or board shall give notice of the <br />RFP by advertisement in a newspaper of general circulation. Such advertisement shall be <br />published at least one (1) week prior to the deadline by which firms must submit proposals. The <br />director or board may, in addition, advertise in professional and trade publications or other <br />_ i