2007-068 Ordinance - Laserfiche WebLink

Home Browse Search

and requirements of the department or board; (3) a list of criteria by which firms will be evaluated; and (4) notice of any meeting or conference with firms that will be held. The evaluation criteria for any contract awarded under this section shall include, but need not be limited to, the following: (1) the competence of the firm to perform the required personal services as indicated by technical training, education andlor experience of the firm's personnel who would be assigned to perform the wark; (2) the ability of the firm to perform the required personal services competently and expeditiously as indicated by the firm's workload and the availability of necessary personnel, equipment and facilities; and (3) past performance of the firm as reflected by the evaluations of the director or board, other city directars or boards, or other administrative officials, and previous other clients of the firm with respect to such factors as quality of work, success in controlling costs, and success in meeting deadlines. A copy of the RFQ shall, if practicable, be attached to the legislation that seeks authorization to solicit SOQs. (c) Upon obtaining legislative approval, the director or board shall give notice of the RFQ by advertisement in a newspaper of general circulation. Such advertisement shall be published at least one (1) week prior to the deadline by which firms must submit SOQs. The director or board may, in addition, advertise in professional and trade publications or other appropriate publications, and/or may extend direct invitations to known firms that provide the personal services sought. (d) Following completion of the time period for receipt of SOQs, the selection committee established by director or board pursuant to Section 112.04 above shall evaluate all SOQs timely received based upon the evaluation criteria specified in the RFQ. On the basis of these evaluations, the selection committee shall select three (3) or more of the highest qualified firms for further consideration. If the committee has received less than three (3) SOQs for evaluation, or determines that fewer than three (3) firms are qualified to perform the required personal services, then the committee may select less than three (3) firms for further consideration, or the director or board may cancel the selection process. (e) The selection committee shall request technical proposals from each of the firms selected for further consideration. The committee may also request that all firms selected for further consideration make a presentation to elabarate upon their technical proposals, statements of qualifications, and/or any other pertinent information. The committee may permit revisions of proposals so long as all firms who have been selected for further consideration are given an equal opportunity to revise their proposals. (o The selection committee shall rank all remaining firms based upon the quality and feasibility of their proposals, including any authorized revisions thereto. (g) The director or board, or in the discretion of the director or board, the selection committee, shall enter into contract negotiations with the highest ranked firm to determine the terms and conditions of the proposed personal services contract, including the compensation to be paid by the City to the firm. If negotiations fail, negotiations with the highest ranked firm shall be terminated, and the director, board, or committee, as applicable, shall enter into negotiations with second highest ranked firm. This process shall continue until a contract is successfully negotiated. If the director, board or committee is unsuccessful in negotiating a 4 q . _ i