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JOB DESCRIPTION: <br />POSITION TITLE: SECRETARY I <br />DEPARTMENT: AS ASSIGNED <br />SUPERVISOR: DEPARTMENT HEAD 1 DIRECTOR <br />MINIMUM QUALIFICATIONS: <br />Thorough knowledge of the secretariai, bookkeeping, purchasing and record keeping <br />systems employetl by their department. Working knowledge of all secretarial skills, including <br />typing, filing, shorthand, record keeping, etc. This position is private and confidential. <br />May supervise Secretary II staff when directed by Department Head. <br />DUTIES AND RESPONSIBILITIES; <br />1. Private secretary to Department Head. <br />2. Must have the ability to make decisions and act on them without direction, in the event the <br />Department Head is not available. <br />3. Answer phone, handle calls, appointments, correspondence for Department Head, campose <br />routine correspondence for his signature. <br />4. Take complaints, make-up work orders, direct to responsible department. <br />5. Maintain files and do general filing. <br />6. Prepares requisitions, charge to proper appropriation. Maintain file or requisitions, attached to <br />purchase orders, post in book. <br />7. Takes dictation and types correspondence, memos, documents, forms and various reports. <br />Enters data into computer. <br />8. Processes and distributes incoming mail. <br />9. Prepares various reports and processes miscellaneous forms. <br />10. Maintains appointment calendar of Department Head. <br />11. Orders and maintains adequate inventory of supplies. <br />12. Assists other clerical staff and performs other duties as assigned. <br />59