2004-023 Ordinance - Laserfiche WebLink

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? *n 10? ? City of North Olmsted - Part One RFP Background Information 8 may be incorporated into a contract between the City and the successful Proposer. Provided, however, that nothing in this RFP or any document generated in respanse to this RFP shall be binding upon the City unless or until such terms is incorporated into a contract and signed by the 'City. and the successful Proposer. D. General Contractual Conditions The City will award the contract to the responsible and eligible Proposer whose proposal, conforming to this RFP, and guarantee mechanisms or bonds, is deemed by the City to be in the City's best interest; provided, however, that the City shall not be required to award a contract to any Proposer, if the City deems this to be in the City's best interest. E. Incurring Costs The City shall not be liable for any costs incurred by Proposers in preparing, submitting or presenting proposals, or in satisfying any demonstration or other requirements. The City shall not reimburse any costs incurred by Proposers in anticipation of being awarded the contract under this RFP. Only the Mayor and City Council via resolution or acceptance of a specific budgetary item can legally obligate the City for the expenditure of public funds for this purpose. Prices quoted in Proposals shall include all personnel, supplies, services and equipment and everything necessary for the System's complete operation. F. Systems Responsibility Notwithstanding the details presented in this RFP, it is the responsibility of the Proposer to verify the completeness of the hardware, software, specifications, systems, elements, ability to interface, functionality and suitability of products and services to meet the intent af this RFP. Any additional hardware, software, services, etc., required after installation, even if not specifically mentioned herein, shall be -provided by the Proposer without claim for additional payment, it being understood that a complete operating system is required. The successful Proposer shall be obligated to provide a System which meets all guarantees in its Proposal for the price contained therein. G. Financial Capability The Proposer, as part of their submission, must prove that their firm has the financial capability to supply and maintain the System. H. Hardware Flatforms The City is open to considering the fallowing hardware platforms: NT and Unix I. Communications The City is open to suggestions as to remote communication options.