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City of North Olmsted - Part One RFP Back¢round Information 3 <br />T _ <br />(.(JU4 11II1tl1111C/llll1.lUl-6i111L L"Q6GA <br />Wednesday, March 3 Letter sent to vendors inviting them to request RFP <br />Wednesdays, March 3& 10 Advertise for bids <br />Monday, March 8 Release RFP to vendors <br />Friday, Apri12 ** Pre-Bid conference at Ciry Hall (not mandatory) <br />Friday, April 30 PROPQSALS DUE at City Hall <br />Friday, May 14 Selection for demonstrations (initial vendor short list) <br />Monday-Friday, June 14-18 On-site demos at Ciry Hall <br />Monday-Friday, June 28-July 2 Off-site visits to vendors and contract negotiations <br />Friday, July 2 Commence final negotiations <br />Friday, July 16 Sign contract <br />Monday, August 16 Fit/Gap <br />Monday, September 13 Begin training <br />Monday, September 13 Conversion and parallel testing <br />Monday, October 11 Tentative go-live far GL, Purchasing and Payroll <br />** The pre-bid conference is the ONLY time vendors are permitted to visit City before RFP due date <br />The City of North Olmsted reserves the right to reject any and all proposals, to waive <br />any informalities in proposals and to accept only those proposals that are in the best <br />interest of the City of North Olmsted. The above dates are subject to change. <br />Signed: <br />Carrie Copfer, Director of Finance