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RICHARD L. BOWEN + ASSOCIATES INC. Odober 28, 2008 Mr. Duane Limpert Director of Service City of North Olmsted 5200 Dover Center Road North Olmsted, OFi 44070 RE: Scanning of Engineering Plans and Drawings in Engineering Departrnent Professional Services Fee Proposal 5200 Dover Center Road North Olmsted, OH 44070 RLB+A # 6433.13 RLB+A Contact: Daniel J. Collins, P.E. Dear Mr. Limpert: 2 1 6. 4 9 1 . 9 3 0 0 F A X . 4 9 1. 8 0 5 3 1 3000 SHAKER BIVD CLEVELAND OHIO 44120 REGIONAL OfFICE N A P l E S F L O R I D A Richard L. Bowen + Associates, Inc. (RLB+A) is pleased to provide this proposal for the electronic scanning of the Engineering plans and drawings located in the City of North Olmsted Engineering Department. The following is our understanding of the project scope, W W W . R L B A C O M and estimate of professional fees: PRO)ECT DESCRIPTION The project consists of the electronic scanning of existing Engineering plans and drawings located in the City of North Olmsted Engineering Department. It is our understanding that the City wishes to have this information scanned for ease of access for the various City departments artd for record preservation of this important information. From our observations, there appears to be around 9,500 drawings found in the flat files and on the hanging files. The drawings are typically 24"x36" (Arch D-Size), 30"x42" (Arch E1-Size), 12"x18" (Arch B-Size), 22"x34" (ANSI D-Size), and 11"x17" (ANSI B-Size) with the majority of the drawings being 24"x36". Most drawings appear to be on mylar media while ather drawings consist of bond, blueline, and veflum mediums. The conditions of the drawings are average to good with approximately 85% storage in flat files, 15% hanging files, and 5% roll files. SCOPE OF SERVICES • RL[3+A personnel will provide scanning services. Drawings will be transported from the premises to an offsite facility where the scanning will take place. Scans will be performed to create an e(ectronic file for each plan. n a c H i r E c r s . RLB+A will scan all drawings mentioned in PROJECT DESCRIPTION at a resolution of 300 DPI in ".pdf" (portable document file) file format and ".tiff" (tagged image file format) file format with a logica( file naming convention. E N c i N E E P s . RLB+A will arrange a file directory structure system and create a Microsoft Excel spreadsheet file to serve as a"key" for electronic file retrieval purposes. In the future, c o N s r R u c T i o N this spreadsheet could also be used to create a searchable database utilized in a M A N A G E R s future Geographical (nformation System (GIS).