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JOB DESCRIPTION: <br />POSITION TITLE: SECRETARY I <br />DEPARTMENT: AS ASSIGNED <br />SUPERVISOR: DEPARTMENT HEAD / DIRECTOR <br />MIN{MUM QUALIFICATIONS: <br />Thorough knowiedge of the secretariai, bookkeeping, purchasing and record keeping systems <br />empioyed by their department. Working knowledge of all secretarial skills, including typing, filing, <br />shorthand, record keeping, etc. This position is private and confidential. <br />May supervise Secretary II staff when directed by Department Head. <br />DUTIES AND RESPONSIBILITIES: <br />1. Private secretary to Department Head. <br />2. Must have the ability to make decisions and act on them without direction, in the event the <br />Department Head is nat available. <br />3. Answer phone, handle calls, appointments, correspondence for Department Head, <br />compose routine correspondence for his signature. <br />4. Take complaints, make-up work orders, direct to responsible department. <br />5. Maintain files and do general filing. <br />6. Prepares requisitions, charge to proper appropriation. Maintain file or requisitions, <br />attached to purchase orders, post in book. <br />7. Takes dictation and types correspondence, memos, documents, forms and various <br />reports. Enters data into computer. <br />8. Processes and distributes incoming mail. <br />9. Prepares various reports and processes miscellaneous forms. <br />10. Mainiains appointment calendar of Department Head. <br />11. Orders and maintains adequate inventory of supplies. <br />;;, . <br />12. Assis#s other clerical staff and performs other duties as assigned. <br />49