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JOB DESCRIPTION: <br /> <br />POSITION TITLE: SECRETARY II <br />DEPARTMENT: AS ASSIGNED <br />SUPERVISOR: DEPARTMENT HEAD / DIRECTOR <br />MINIMUM QUALIFICATIONS: <br />Thorough knowledge of bookkeeping, purchasing and record keeping systems employed by <br />their department. Working knowledge of all secretarial skills, including typing, filing, record keeping, <br />etc. This position is private and confidential. <br />DUTIES: <br />9. Must have the ability to make decisions and act on them without direction, in the event that <br />the department head or secretary I is not available. <br />2. Answer phones, handle calls, appointments, correspondence for Department Head, <br />compose routine correspondence for Department Head's signature. <br />3. Take complaints, make-up work orders, direct to responsible department. <br />4. Maintain files and do general filing. <br />5. Prepares requisitions, charge to proper appropriation. Maintain file of requisitions, <br />attached to purchase orders, post in book. <br />6. Types correspondence, memos, documents, forms and various reports. Enters data into <br />computer. <br />7. Processes and distributes incoming mail. <br />8. Maintains appointment calendar of department head. <br />9. Orders and Maintains adequate inventory of supplies. <br />10. Responsible for making out personnel accident reports and send them to the Director's office <br />and office af Personnel. <br />52 <br />.. .?,...,,?vzwy, •?.,`x#aas=,w. .:. .. . <br />.