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11. Arrange for maintenance and repair of office machines. <br />• <br />12. Gather and organize information as directed. <br />13. Take minutes at department heads meetings when needed. <br />14. Keeps ali records on projects, ordinances, meetings and complaints. <br />15. Fill in on PBX during lunch on a rotating basis. <br />16. Performs general clerical tasks such as filing, faxing, and copying information. <br />17. Assists and/or serves as back-up for other secretary or department staff as needed. <br />18. May process or prepare time sheets, insurance forms, requisitions, various permits, <br />licenses, bid package, and/or publication requests. <br />19. Performs all other related duties as assigned. <br />20. Other duties as assigned. <br />SPECIAL SKILLS KNOWLEDGE AND ABILITIES: <br />Skills in typing, data entry and word processing. Skills in public contact and customer relations. <br />Knowledge of general office procedures. Knowledge of assigned departmental policies and <br />procedures. Ability to operate standard office equipment, including computers. Ability to work <br />independently with minimum supervision. <br />SPECIAL SKILLS KNOWLEDGE AND AB{LITIES: <br />- Must excel in English, composition; spelling, grammar, and punctuation. <br />- Skills in typing, data entry and word processing. <br />- Ski11s in public contact/customer relations. <br />- Skills in general office procedures. <br />- Skills in operative standard office equipment, including computers. <br />- Ability to work independently with minimum supervision. <br />- Skilled in typing accurately and neatly (minimum 45 wpm) <br /> <br />53 <br />