Laserfiche WebLink
JOB DESCRIPTION: <br />POSITION TITLE: POLICE DEPARTMENT SECRETARlES <br />(Formerly Secretary 11 within the Division of Police) <br />DEPARTMENT: DIVISION OF POLICE <br />SUPERVISOR: SHIFT COMMANDER OR HIS DESIGNEE <br />MINIMUM QUALIFICATIONS: <br />Thorough knowledge of bookkeeping, purchasing and record keeping systems employed <br />within the Division of Police. Working knowledge of all secretarial skills, including: typing, filing, <br />record keeping, computer skills, word processing and the like. This position is private and <br />confidential. Employees must satisfactorily complete a polygraph examination and criminat <br />background investigation. <br />DUTIES: <br />1. Must have the ability to make decisions and act on them without direction, in the event a <br />supervisor is not immediately available or a secretary 1. <br />2. Answer phones, handle calls, compose routine correspondence as necessary or directed, <br />schedule appointments. <br />3. Maintain a11 records, including but not limited to, department manual records reports and <br />files in the Record Room and Detective Bureau. 4. Operate LEADS/NCIS and CRIS computer. Enter data, make inquiries, update and clear all <br />systems. Handle waik-in traffic at window. Accept money for fines, parking tickets, MVA <br />reports, other reports and the like. Obtain information and make reports as required. Direct <br />citizens to proper officer, department and perform record checks. <br />5. Answer non-emergency lines, transfer calls as necessary. Enter follow-up action o# <br />tickets and other citations, issue, enter and file required data and other information as <br />required. <br />6. Prepare requisitions; charge to proper appropriation account and process purchase <br />orders as required. Responsible for completing reports as necessary and/or required. <br />? Arrange for maintenance of office machines Maintain supplies as required. <br />55 <br />