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,- , <br />to discuss his suspension or discharge with the steward in the <br />area made available by the City before he is required to leave <br />the premises. Within twenty-four (24) hours of the date of a <br />suspension or discharge, the City shall deposit with the regular <br />U.S. Mail a certified letter to the involved employee stating the <br />reasons for disciplinary action taken, and shall hand deliver a <br />copy of same to the union officer or steward. Disciplinary <br />action may be appealed by the Union through the Grievance <br />Procedure commencing at Step 2 of the Grievance Procedure. An <br />employee who desires to protest the disciplinary action must make <br />an election within ten (10) calendar days following receipt or <br />written notice as to whether he wishes to pursue the grievance <br />procedure. <br />(a) When an employee is given a disciplinary action <br />including a reprimand, the employee will receive a copy of <br />the disciplinary notice placed in the personnel file <br />maintained by the appropriate Director or his designee. <br />(b) In imposing discipline on a current charge, the City <br />will not base progressive discipline on prior disciplinary <br />action which is more than two (2) years old, except for <br />prior disciplinary action involving cases of violence or <br />theft. <br />(c) The official personnel files will be located in the <br />office of the department Director or his designee. No <br />notice will be required to inspect the file by the Union <br />officer or employee, except that the Union is limited to the <br />last fifteen (15) minutes of the work shift. The employee <br />may inspect his file during his non-working hours, but in <br />any event should the department director or his secretary <br />not be available for a file inspection visit his inability <br />to inspect the file at the time shall not be the basis of a <br />grievance. <br />(d) The City shall insure that all disciplinary documents <br />placed in an employee's official personnel file shall be <br />first initialed and dated by the employee concerned. The <br />initialing of any materials to be placed into any employee's <br />official personnel record does not infer as to the contents <br />of the material, but does acknowledge that he has seen it. <br />- 6 - <br />