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CITY OF NORTH OLMSTED <br />RESOLUTION NO. 2010 -160 <br />BY: Mayor Kennedy <br />A RESOL UTION A UTHORIZING THE DIRECTOR OF FINANCE TO <br />PAY FUNDS TO RELMEC MECHANICAL, LLC FOR VARIOUS <br />REPAIRS UNDERTAKEN AND SERVICES PROVIDED AT THE <br />RECREATION CENTER, AND DECLARING AN EMERGENCY. <br />WHEREAS, for purchases under the mandatory bid amount of $25,000.00, the City is <br />not required to entertain bids and may proceed with such work provided that, pursuant to City <br />policy and in the absence of a true emergency, (a) three (3) quotes are obtained to ensure that <br />the City is getting a reasonable price for work needed over and above the preventative <br />maintenance work; and (b) a purchase order is obtained prior to the commencement of non- <br />emergency work; and <br />WHEREAS, adherence to the above guideline ensures, among other things, that <br />vendors with maintenance contracts are not unnecessarily charging for work that would <br />otherwise be within the scope of the agreement; that mandatory bid wark in excess of <br />$25,000.00 is not unlawfully being split; and that the price charged is fair and reasonable for <br />the goods and services to be performed; and <br />WHEREAS, following the departure of the former Recreation Commissioner, it was <br />determined by the Mayor and Director of Finance, upon audit, that various goods and services <br />were purchased at the Recreation Center in contravention of City purchasing policies and <br />State law, including (1) the repeated failure to obtain three quotes for work performed; (2) the <br />repeated failure to obtain purchase orders before the start of work and in the absence of an <br />emergency; and (3) otherwise failing to increase a purchase order issued in a smaller amount <br />for work that was performed at a rate exceeding the initial purchase order issued; and <br />WHEREAS, the following yet-to-be-paid for goods and services provided were <br />determined through audit to have been undertaken in contravention of City purchasing <br />policies: <br />Purchase Total <br />Order Invoice Amount <br />78768 l OQ069-1 A $ 22,304.00 <br />80891 000021428 $ 3,961.94 <br />80940 000021429 $ 2,929.40 <br />81856 000021647 $ 1,282.00 <br /> 000021672 $ 2,324.42 <br />81507 000001282 $ 2,573.03 <br />81628 000001281 $ 4,78729 <br />80080 1 OQ071-2 $ 2,027.00 <br />Description <br />Munters environmental unit (no 3 quotes) <br />APR repair wiring to blower motor, install compressor (1) <br />Repair compressor leak and heat rejection valve (2) <br />Repair ice machine and boiler (2) <br />Install two condenser fan motors for Munters unit (1) <br />Pool pump leak (3) <br />Chiller 9 1 breaker tripped (3) <br />Blower motor additional work (3)