02/21/2012 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 02-21-2012 • Besides preparing the budget with the Mayor and his administration, She has been meeting with various vendors in efforts to save money and gain efficiencies: ~~ They are going to participate in a rewards program with American Express that can feasibly earn $20,000 annually by paying certain bills with the credit card; They are contracting with a company to audit the vehicle license registrations. They get paid on a contingency basis and have been successful in other cities; She has met with a 457 plan provider that would supplement what offerings the state 457 plan provides to help our employees better plan for their retirement needs; She also met with Huntington Bank„ who recently opened a branch across the street at Giant Eagle, as they are in the process of developing a banking service RFP; Tomorrow she and the HR and Safety Service Directors are meeting with Kronos, for time and attendance software and hardware solutions and safety scheduling module demonstration; Munis is coming to do a demonstration on March 29, 2012 to show what version they are required to upgrade this year as it is a big improvement in user friendliness and operational efficiency. They will also be demonstrating modules that we are interested in developing with Munis or another vendor by showing work orders/job costing, building and code enforcement and human resources, all modules including financials are made more powerful by Tyler Content Management, that creates the online automation and document retention and indexing. • During budget hearings they discussed the annual debt service and the years where the bonded burden will be reduced, but one council person asked what the total debt of the city is, and excluding the new EPA loan in progress, the bonds r and notes and existing OWDA loans of the city is projected to be $35,664,419 at ~~ the end of 2012. This includes the BANs before council now. When she took office in 1998 the debt was $62 million and the 10.750 million library and 4.2 million fire station bonds were not in existence yet. The $35 million includes those voted bond levies. This was only possible through the steady fiscal discipline of the Councils and the Mayor's administrations over these last 14 years. Councilman Barker, Chairman of the Finance Committee: The Finance Committee met Tuesday, February 14, 2012 at 7:07 p.m. Present were committee members Barker, Schumann and Kearney; Council President Limpert; Council members Brossard, Orlowski, Schumann and Williamson; Finance Director Copfer and Safety/Service Director Thomas: • Discussed were Ordinances 2012-11 through 2012-14: 2012-11 An Ordinance providing for the issuance and sale of $508,700 of Notes, in anticipation of the issuance of Bonds, to provide funds to pay costs of improving Allendale Drive, Arlington Lane, Amesbury Drive, Carey Lane, Dogwood Trail, Dorothy Drive, Elder Drive, Fairlawn Drive, Forestwood Parkway, Gessner Road, Linwood Circle, Lusandra Circle, Magnolia Drive and Northern Avenue between certain s termini by reconstructing and rehabilitating the pavement base, constructing and reconstructing curbs and curb ramps and adjusting catch basins, manholes and 3