08/04/1998 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 8/4/98 5) The annual information statement, which we are anxiously awaiting for our borrowing, ;~.: is in its third draft and is awaiting the final audited financial information. She anticipates this to be finalized to her satisfaction by the next week, and then we can move forward with our borrowing. 6) Yesterday she received the following letter from RITA regarding their Y2K compliancy: "All tax data collection file conversions, program changes, program testing and program group compatibility tests have been completed. As this portion of the project was successful, the tax system changes were installed on July 4 and are currently processing without error in the daily production cycles at RITA. As an additional precaution, RITA has elected to perform a series of system test cycles to simulate the processing that will occur on the days prior to and after the turn of the century. Additional effort is being made to address their hardware compliance. New configurations of equipment are under review not only for the Y2K project, but also for agency requirements beyond the new century. Please be assured that RITA has analyzed the impact of this new equipment, and that eventual installations will not affect any other completed portions of the Y2K." Mr. O'Grady, Chairperson of the Finance Committee: 1) The committee met on June 30 at 6 p.m. Present were committee members O'Grady, Limpert and Kasler; Council members Nashar, Miller, Gareau, McKay and Saringer; the Mayor, the directors of Service and Safety and Springvale Manager Strnad. Resident attendees included West Park-Forest Ridge Civic Association representative Cathy Silski and Ralph Rhodes. Agenda items were as follows: a. The time of a special Council meeting to address financial bookkeeping items was established for 9 a.m. on July 4. b. Mr. Strnad presented financial information related to the operation of Springvale Golf Course. Handouts depicting revenue trends since 1995 have been provided to the Clerk and are available for a review. Expenditures are at a four year high due to the purchase of needed equipment and upgrades to the ballroom and the course. Most striking, however, is the solid increase in revenue due to innovative programs and to the increase course and ballroom usage. In May of this year, we are approximately two hundred thousand dollars ahead of our May revenues that were posted during the past three years. c. Service Director Bohlmann presented a review of capital improvement projects. Discussed was the cost of $284,000 for the Rec Center roof, which will increase somewhat due to the requirement for overtime; moving the stormwater pipes on the east side of Lansing Drive in the Forest Ridge development; a gabled roof for Fire Station #2 at a cost of approximately $60,000, (cost for the repair of the flat roof is estimated at about $42,000 with a 10% contingent, which puts it over $45,000 total); a skin coat of south Clague Road. Also discussed were two projects for 1999 that included widening the intersections at Lorain and Clague and Butternut and Fitch. 2) At the special Council meeting of July 4, 1998, Ordinances 98-73, 98-74, 98-75, 98-76, 98-77, 98-78 and 98-79 were introduced and passed under suspension of the rules. The first three ordinances were bridge loans which allowed the retirement of July to 3