06/20/1998 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 6/2/98 receipts. Target opening date is sometime in July. The committee unanimously recommended approval and suspension of the rule in order to permit remodeling to begin. 2) Following that Recreation Committee meeting was a joint meeting of Recreation and Finance. This meeting was held at approximately 6:30 p.m., and the same people were present. The topic of discussion was the ice rink roofing project--to gain a better understanding of the increased scope of that project, the ramifications of the timing issue and the funding for the roof repair and HVAC dehumidification system. The issues before Council were defined by the chairman as: first, utilization of facility by city organizations in August; and two, a scope and fundings for the roof and HVAC. With regard to the first issue, the bid opening is June 16 with a construction completion date proposed of August 15. The administration assured the representatives present that the rink will be kept water-proofed throughout construction and, therefore, enabling them to utilize the rink even if construction is not completed by the 15th. The administration will create flexible schedules so that organizations can move forward as planned with their seasons this fall and end of the summer as well. Barring extraordinary circumstances, such as seriously inclement weather delays, the rink should be available to skaters in a timely manner. Should a serious delay occur, the hockey club requested that a stipulation be placed in the ice rental contract for a refund. It was suggested that this issue be discussed with the Safety Director. If further concerns arise, such as the unavailability of a reliable contractor, the administration is looking into a written confirmation to have the grant, which was obtained last fall for this project, extended. The second issue was the funding and the scope of the project. Several representatives and Council members expressed concern over the HVAC system and the additional cost incurred in relation to the original estimate. The administration stated that the roof and the HVAC system were bid separately, and it was stated that to totally delay the HVAC system would be to compromise the new roof and its warranty. Council was presented with three options for approaching the HVAC system's installation in phases, which also represent a financial phase and different costs attached to those different phases. The funding issue was simplified in this way: money has already been approved by Council to cover the newest increase cost of the roof alone. Originally this total was expected to cover the HVAC system as well. With new estimates presented by the administration, that borrowing will only cover the roof, leaving the HVAC system unfunded at this time. She posed the question to Mrs. Copfer that, if Council agreed to borrow additional funds to do the HVAC work, even if the debt was repaid by the Recreation Center through increased revenue that we will realize in 1999, the additional borrowing still diminishes our overall city borrowing capacity. Mrs. Copfer answered in the affirmative to that question. Councilman Gareau expressed a concern over the safety and urgency of performing this entire project at this present time, and suggested that other capital improvement projects be revisited and be reprioritized. It was a majority consensus of Council to proceed with the entire roof and HVAC project immediately. Council decided to meet on Thursday, June 4, to discuss a reprioritization of previously approved projects in an effort to fund this HVAC system and still stay within the $1.9 million borrowing limit originally recommended and adhered to by this Council. >, .b~:, 4 .v.;.~ .._. .~- .r_... .~~'..r. .. r,. .... ...i~,:. :k`.1ipi6}d~f?f+l69YL~.fiW5.4.--~. ,~_...-... .. ..,. _ ...