02/03/1998 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 2/3/98 At a later point in the meeting, Mayor Musial added to his report: 1) Assistant Law ~~ ~ Director Dubelko has provided Council with a memorandum regarding the Cargill enterprise zone agreement. This agreement has not yet been officially approved. The administration held a meeting with representatives from Cuyahoga County, the State of Ohio Department of Development and the Greater Cleveland Growth Association to attempt to expedite the matter, and it has now been resolved. It involved a situation whereby a waiver was requested for the payment of funds by Cargill to the city and the county. It has been decided that neither the county nor the city will waive the payment. Another problem which had to be addressed was the payment of the application fee. This fee should have been paid to the county rather than the city. Based on Mr. Dubelko's review and analysis of the situation, these matters can be handled administratively. Because Mr. Dubelko could not attend the Council meeting due to a previous commitment, Council was apprised of these matters in writing. Finance Director Copfer: 1) Along with the Law Director and Assistant Law Director, she met with representatives of Cuyahoga County and the Convention and Visitors Bureau to discuss a settlement of the county hoteUmotel tax paid to North Olmsted in error over a period of seven years. The total amount received by the city was $330,700, but the representatives conceded to Mr. Gareau's argument regarding the six-year Statute of Limitations and reduced the amount to $270,616.93. This amount will be payable in 24 quarterly installments over asix-year period. 2) The RITA subpoena program held on January 5 through January 15 averaged a collection of $12,000 a day of delinquent taxes. This amount only reflects taxes that were collected in Council Chambers during that time. There is usually an increase in payments processed through RITA's collection that is also attributable to this program as well, making this a worthwhile program. 3) The city's budgetary, accounting and payroll systems software is not year 2000 compliant. A survey was sent by SCT, the software vendor, in April, 1997 requiring an up-front commitment to remain with them before they invested in the research and development to upgrade the program for the year 2000. Although North Olmsted did not commit, enough of their other customers did commit so that the programming was developed and is scheduled to be available the latter part of the fourth quarter of 1998. However, since the city did not participate, our software support and maintenance will cease September 1, 1998, which means we will not be able to make necessary programming changes or fix breakdowns. Since this is not an acceptable situation, we will pay the $9,000 estimated cost to make that commitment. Although she is not completely sold on this system in its current condition, it would be impossible to research, recommend, purchase, train and convert to a new system by September 1, 1998. 4) Preliminary reports of 1997 expenditures and revenues were provided to the Mayor and directors on January 29, 1998 and to Council this evening. These reports are preliminary and should be used accordingly. Bank reconciliations for 1997 and other year-end procedures must still be completed. However, based on an overall test, she feels confident that these reports in total are reasonable. 2 _.,