06/02/1999 Meeting Minutes - Laserfiche WebLink

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Council Minutes of June 2, 1999 2) She has requested an extension until mid-September on the 2000 county tax budget deadline. This will work out well since Council is going to be on vacation the month of ~- July and the legislation requires three readings and a public hearing. 3) Last Wednesday, $2,050,000 of notes were priced and sold at an interest rate of 3.85%. 4) Contracts for the Brookpark Phase 1 and the slab repair were signed, and the other projects have not been out to bid yet. 5) Ordinance 99-63 is the result of a collaborative effort of the Finance, Engineering and Treatment Departments to close the loop on the non-billing of sewer charges, primarily in the Township. Those departments met to review the process and to determine what was needed from the Township and contractors to ensure that new sewer connections were added timely to the sewer billing. Additionally, several reports were obtained from the Division of Water and the County Health Department which were reviewed along with site inspections by the Treatment Plant employees indicating approximately 230 meters in the Township that appear to be hooked up to our sewer system and are not getting charged. Mr. Bohlmann stated in the past there were over 600 unbilled meters. She thanks Mr. Bohlmann for his leadership and his staff, including Paul Deichmann, Bob Nichols, Dennis Long and Bob Binggeli and her administrative assistant for obtaining and analyzing the information, the process and following through to the resolution. 6) This evening, Council has received the preliminary financial statements for January, February and March of 1999. April should be available within a week or so. This year each Councilperson has been provided with a binder to maintain the revenue and expenditures for the year. These reports are preliminary and there are a couple of shortcoming that are already noted. The biggest one is that the estimated resources, the revenue side, was not entered yet. This will be done in April. In the meantime, Council can use their budget packet to compare the resources by fund to see how we are doing in various funds. The expenditure reports have 1999 appropriations in them except for the Community Diversion Fund. The new fund did not create properly when that process was done on the system, and the correcting instructions were received last week. This will be corrected before April's reports are distributed. Also, the prior year encumbrance appropriated amounts for 1999 are not there as the system did not work as expected. This problem is also being corrected, but Council can look at the 1998 outstanding encumbrance total by fund to know if the expenditures are on track. Mr. O'Grady, chairperson of the Finance Committee: 1) The committee met on May 25. Present were committee members O'Grady, Kasler and Limpert; Council members Gareau, Miller, Nashar, McKay; Mayor Musial, Finance Director Copfer, Service Director Bohlmann, City Engineer Deichmann. The committee discussed Ordinance 99-62 which creates a new Chapter 1507 of the city's taxation code entitled "Admissions Tax" to provide for a levying of a city tax upon admissions fees to entertainment events. This tax will be assessed on any location that normally charges an admissions fee. Exemptions to this tax would include church or school events or events hosted by designated charities. The committee unanimously recommended approval. Mr. Limpert, chairperson of the Intra-Governmental Relations and Legislation; Long- Range Planning Committee: I) The committee met on May 25 with all Council members present. The committee discussed Ordinance 99-64 which will add a job description for 2