05/18/1999 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 5/18/99 begin on Thursday. She is pleased to report they have reviewed the Auditor of State's s work papers and city internal controls to asses the potential risk which will minimize the ~. work needed to be performed by the RTA auditors. She looks upon this as a potential savings to taxpayers. Instead of two government agencies doing the same thing twice, they have been able to work together and save time and dollars down the road. 2) She has met with the police and fire chiefs and other administrative staff to address pension reporting changes to the police and fire pension board. Both system and procedural changes will be required to meet these expanded monthly reporting requirements. 3) Problems with the payroll software Y2K upgrade have inhibited the completion of our date sensitive testing. The parallel of a complete payroll (a payroll processing identically in our live system and in a test system), resulted in the test system failing. We are now waiting for responses and resolution by our software vendor. On the good side, the budget and accounting system, other than a couple of minor glitches which are just computer-type changes, is working well. Mr. Miller asked the Finance Director when Council could expect the expenditure and revenue reports. Mrs. Copfer said she did not have an anticipated date as yet. Mrs. Kasler, chairperson of the Recreation, Public Parks and Buildings Committee: 1) The Recreation Committee met jointly with the Recreation Commission on May 10. Present were committee members Miller, Limpert and Kasler; Councilman Gareau; Mayor Musial; directors Popa, Copfer, Jenkins and Bohlmann; Recreation Commission members Gardner, Scott, Hayes and Morgan; several guests. The joint meeting was called for the purpose of discussing progress with regard to the Commission's recommendations to Council on the conditions of recreational facilities and funding for recreation. The Commission requested that the administration provide a financial overview including: money available for recreation in the next few years; a prioritized list of projects to be considered for repair, replacement, purchase or installation; an administration suggestion regarding future funding sources which might be dedicated to recreation. The financial picture was presented in a memo from Mrs. Copfer. This will be discussed at the next meeting based on the memo she provided us. Due to the number of guests and the significant number of issues to be addressed, some of that financial discussion including the funding source portion was delayed. The administration's list of needs submitted by Mr. Jenkins was discussed. The top five priorities were: the Recreation Center lobby has a leaking roof at an estimated cost for repair of $45,000 to $60,000; the outdoor swimming pool, which has problems such as uneven concrete slabs, the corroding lip of the pool and the more considerable concern of the bulging pool wall due to a broken anchor strap-repair costs approximately $25,000; the roof fascia of the building needs repair at about $100,000 and the tennis roof has leaks which would need about $50,000 worth of work; the outdoor tennis courts at North Olmsted Park. Several other items appeared on the list with these items being given top priority, in many cases because of related safety factors. A slide presentation was presented to both the Recreation Committee and Commission which highlighted such necessary repairs as leaks in the women's locker room, the need to replace flooring the warming area, remodeling of the outdated and much too small hockey locker rooms and sufficient 3 . •. • ~ ~ vRk1+i3YXe's'RA~~dA41»~kq • .. ..