05/05/1999 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 5/5/99 Finance Director Copfer: 1) A pre-audit conference on the Springvale special audit for ;~„~ fiscal year 1997 is scheduled with the Auditor of State's office on Tuesday, May 11, at 6 p.m. This meeting is not open to the public. 2) Our budget and accounting payroll systems have been converted to the Y2K versions of the software and are being tested. There have been identified problems which are being addressed by our software vendor, our EDP Commissioner and the Finance Department. She is a firm believer in testing. You cannot rely on comments by the vendors that they are "Y2K compliant." The systems must be tested in our own environment to be sure that they will work. President Saringer announced that the Scout Honorary Officials will be honored at the Council meeting of May 18. Also, the Scouts will hold a "mock Council meeting" on May 18 at 7 p.m. All Scouts Weekend will take place on May 22 and May 23. The parade will assemble at the Middle School at 9:30 a.m. on Saturday, May 22, and will proceed to North Olmsted Park. President Saringer announced that the following legislation would be passed under suspension of the rule: Ordinance 99-40, Resolutions 99-58 and 99-59. Mrs. Kasler, chairperson of the Recreation, Public Parks and Buildings Committee: 1) A letter was received from a Recreation Department contract employee who is involved with the basketball program expressing concern with the lack of gymnasium and all- purpose space. She would like to add that issue to the agenda for the joint meeting of the Recreation Committee and Recreation Commission to be held on Monday, May 10. Mrs. Kasler, reported for Mr. O'Grady, chairperson of the Finance Committee: 1) The Finance Committee met on April 28. Present were committee chairman O'Grady and committee members Kasler and Limpert; Council members Gareau, Saringer, McKay and Miller; Mayor Musial; Finance Director Copfer, Service Director Bohlmann; Assistant Director of Law Dubelko. Agenda items were as follows: • Ordinance 99-18, which calls for a change to Section 161.11 of the city's Administrative Code with the objective of eliminating any unfair penalty for city employees who fail to take five days vacation in any one year. New language to this section of the code removes the existing requirement to take five uninterrupted days off. All city employees are still required to take five days in any year in order to be permitted to carry over the balance of their vacation days to the following year. The bottom line is that five days no longer need to be consecutive. Employees are able to carry over in each year an amount of days that is no greater than the amount they have earned in that year. In lieu of carry over in any given year, they may elect to receive payment for vacation pay earned in the immediate prior year as long as they take five vacation days that year. The committee unanimously recommended approval. • Ordinance 99-34, which creates Chapter 172 of the Administrative Code to address the need to create a Tax Incentive Review Council separate from the Housing Council. This ordinance will still allow members of one council to serve on the other. The committee unanimously recommended approval. 3