08/26/2002 Meeting Minutes - Laserfiche WebLink

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Special Council Minutes of 8/2b/2002 as aproject-oriented position, not on an hourly basis. That was the determination that Mayor Boyle made over the ensuing years, and it's an area with which he agrees with him. The Mayor read a lengthy job description which detailed the numerous duties and responsibilities of the position. The Mayor noted the entire process for annual reporting is underway starting at the beginning of December through the end of February. Throughout the year, on a consistent, regular basis, the secretary fields many and numerous contacts made regarding economic development, abatement requiremerns, processing rules, area of coverage and the like. The Mayor noted that there is a tremendous amount of work involving inter-government agencies, such as the State of Ohio Personal Property Tax Department, RITA, and county offices, as well as inter- municipal individuals and agencies, such as the school board. There is much time involved in processing the appropriate documentation and filing the documentation with the State of Ohio, Cuyahoga County, the Finance Director, school board members, school treasurer, members of Council, etc. He believes the amount of work is woefully underpaid. Councilman Gareau asked the Mayor whether there was some mechanism in place which insured that the person was not being paid both the hourly administrative assistant rate and also working and being paid part of the $4,700 for the TIRC/Housing Council secretary. Mayor Musiai said he thought that the person does have a procalure, and he would consult with her to ascertain whether she does. When asked if the person keeps time sheets, the Mayor replied that he had not required that because he has construed this to be aproject-oriented activity. Mrs. Kasler said she would like to see documentation of hours spent on the TIRC/Housing Council secretary's position so that there is verification that those hours are separate and apart from hours being spent as an administrative assistarn. That is only fair to the taxpayers that those jobs are not crossing over, and that those are documented so that pay is being made accordingly. Mrs. Kasler asked how many TIRC and Housing Council meetings were held this year. Mayor Musial said he would get that information for her. Mayor Musial noted that this program was first initiated by Mayor Boyle on a proj~t-oriened basis. He continual that aspect in terms of construing this to be aproject-oriented activity. He had not maintained any separate tracking of that area because it was a continuation of a prior practice. However, the secretary may have done so, and he will follow up with her on that. Mr. Limpert said that this is not germane to the General Fund, which is the prime concern. He felt it would be an excellent idea for this to be the subject of a committee discussion with the Mayor after he has had an opportunity to gather the answers to the valid questions that have been asked. He would ask that Council vote no on this amendment and bring this up for a serious review and discussion in the very near future. Mr. Dailey said he agreed with Mr. Limpert and asked that this be removed as it has no effect on balancing the budget and it should be held over for discussion at a later date. Mr. Gareau said that it would impact the General Fund if the secretary is being compensated for an howly rate as an administrative assistam while being compensated for the TIRC/Housing Council secretary position. This is taxpayers' money which is being used; and, if there is a satisfactory explanation, he will surely consider putting the money back. Councilman Miller said that any time Council cannot get answers that properly explain expenditure of funds to their satisfaction, they have a responsibility to stop that activity urnil they can get complete information. Councilman Dailey inquired of Finance Committee chairperson McKay whether this issue had been discussed during the appropriations 10