05/20/2003 Meeting Minutes - Laserfiche WebLink

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Council Minutes of May 20, 2003 are basically on schedule and had lost only a few days to rain. As to weekend work, he would rather not spend money for overtime as the project seems to be moving along. Law Director Dubelko: 1) With regard to the library contracts, they do have appended to them a time schedule which attempts to indicate expected dates that each different trade will be going forwazd. An effort was made to craft the contracts so there would be coordination between the trades and penalties for being late. So there aze some provisions in the contract. If Council has specific questions regazding a contract, he would be happy to discuss it. 2) One of the important jobs in his office is to prepaze and review contracts involving the city. There were four contracts prepazed and reviewed since the last Council meeting: the Lorain Road rehabilitation project; the pavement markings contract; the Northern Avenue water main relocation contract; the slab repair contract. In the contracting process, once competitive bidding has been completed and the Boazd of Control awazds a contract, the department involved will send a draft of a form contract to the Law Dept. It is reviewed along with the variable information, changes are made, and it is sent back to the department. A finalized contract comes back to the Law Department, he signs off on it, it goes to Finance for determination of availability of funds, and then it is sent on to the Mayor's office for execution by the Mayor on behalf of the city and then by the contractor. 3) On May 9, he attended a municipal law seminar sponsored by the Ohio Municipal Attorney's Association. Some of the issues discussed were the new state right-of--way laws and the status of several actions filed by cities who had passed right-of--way law; Phase II storm water regulations; public records law; tort reform and sovereign immunity issues; legislative updates; business improvement districts; home rule issues; regulatory takings. If Council members have questions in any of these azeas, please feel free to contact him. 4) On May 12 and May 20, directors' meetings were held. Each of those meetings, just as the meetings discussed last month, were very beneficial. He continues to believe City Hall works best when everyone works in a team fashion. 5) On May 12, a Board of Control meeting was held. 6) On May 14, the city's NOMBL negotiating team met. The NOMBL collective bazgaining agreement ends on July 31, so the team is preparing for negotiations. 7) He attended, along with President O'Crrady and a member of the Personnel Department, an ethics law workshop sponsored by the City of Olmsted Falls. The speaker was a representative from the Ohio Ethics Commission. It was a very good nuts-and- bolts-type presentation. If members of Council have questions regarding ethical issues, like gifts and public contracts, please contact the Law Department for advice. 8) On May 20, the city was served with a lawsuit filed against it in federal district court by former Assistant City Engineer David McDermott. He has brought an age discrimination complaint against the city. It is the city's obligation to turn it over to our insurer for defense. Preliminarily, it appears that we have coverage in the matter. 9) He is continuing to work on the analysis of comp time throughout the different departments and hopes to provide it to Council soon. ~, 4