01/07/2003 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 1/7/2003 involving expenditures of $5,000 without the authority by Council. Mr. Miller discussed the issue with the Law Director, and he recommended the amount be $2,000. The committee voted to reduce the amount from $5,000 to $2,000 by unanimous vote. The committee recommended approval. Council will review all contracts in excess of $2,000. ^ Resolution 2002-203, a resolution authorizing the Mayor to enter into a contract with Unitech Parts Company for the purpose of purchasing a wiring diagram for the elevator located at the Police Department. The Ohio Department of Commerce Division of Industrial Compliance inspects elevators and requires that a wiring plan be available and kept in the elevator maintenance room. This is to meet and comply with the state requirements. The cost is $425. The committee recommended approval. ^ Resolution 2002-206, a resolution authorizing the Mayor of the City of North Olmsted to enter into a contract with and retain the services of a consulting engineer pending the appointment of a new city engineer and declaring an emergency. The retaining of the services of a consulting engineer was discussed in a number of areas which include cost to the city, was the money available and where is it? Is the consultant paid per hour or monthly? Is it the same individual or a pool of engineers to serve the city? How long will the consultant be needed? Will a new city engineer be employed within the near future? The committee would like to review the contract with the consulting company and decided to meet again on Monday, January 6, at 7 p.m. to review the contract and have further discussions. ^ Resolution 2002-209, a resolution authorizing the Director of Public Service to make an emergency purchase of a new generator for the LeBern lift station and to authorize the Mayor, if necessary, to enter into a contract for said emergency purchase, all without competitive bidding and declaring an emergency. Mr. Binggeli explained the need for the new generator at the LeBern lift station as the present one has been in service for over 20 years. The reason it lasted 20 years was due to the quality of maintenance that it has received. Four bids for replacement were reviewed, and it was believed that the purchase should be made from Buckeye Power and Sales Inc. for the sum of $27,771. The committee recommended approval. 2) The Finance Committee met again on January 6. Present were committee members Limpert and McKay; Councilman Miller, President of Council O'Grady; Mayor Musial, Service Director Creation. The committee continued the discussion of Resolution No. 2002-206 in reference to the employment of a consulting engineer. The contract proposal with Mayfield Engineering and Construction Management Inc. was reviewed. The cost is not to exceed $6,000 per month, and the length of the contract is to February 28, 2003. It can be extended by the city as needed until December 31, 2003. There was a conflict of interest with Mayfield Engineering due to the fact that Mr. Raig is the president of that firm, and he had held a position with the city Cultural Arts Committee. His term ended December 31, 2002. However, our local self-government prohibits anyone from being employed by the city for one year after their services have ended. After re-visiting the five engineering companies who submitted proposals, the Finance Committee recommended to waive the conflict of interest for the Mayfield Engineering Company. Councilwoman Kasler submitted a memo to the Service Director in regard to concerns on 8