09/07/2004 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 9/7/2(104 Dubelko for discussing it publicly. People should understand that no matter how illegitimate the claim may have been, it's still one that has to be defended. He is sure Mr. Dubelko will be vindicated. Councilman Dailey inquired as to the hours the Law Director had spent on the public records case. Mr. Dubelko said he believed the hours were approximately 60 when he turned the case over to Walter & Haverfield. Since that time, he would estimate 10 to 20 additional hows. Finance Director Copfer: 1) She is happy to report that the new Assistam Finance Director Leslie Bruxvoort began her employment with the city on August 25. Leslie is a CPA and worked with our independent auditors Costin + Company on our audits for the last three years. With Leslie's help, she was able to catch up on the closing of the month, and the June reports have been provided to Council. 2) Actual revenue in the General Fund through June is 2.68% below last year's year-to- date revenue at this point. But it is 52.96%, which is 2.96% above what the estimated resources were if all revenue is collected ratably over 12 months, which does not occur. The General Fund expenditures are 7.34% over the prior year expenses, which is not surprising since last year there was such a low expenditure percentage. Through June, 50.57% of the appropriation has been expended in the General Fund. We are doing okay in the General Fund. The unencumbered balance of approximately one million, three hundred seventy thousand dollars is almost four hundred and nine thousand dollars less than it was at June 30, 2043. The allocation of Service wages, Fire and Police pension, has not been done at this time, so it's all being carried in the General Fund right now. But at the same time last year, it hadn't been done either. (Councilman Miller had previously requested that she keep Council updated on a projected carryover for this year so that Council can be apprised as to severity of the city's financial situation. However, she does not have an amount to report at this time.) 3) The Golf Course Fund ended at a $53,800 deficit through June 30, which is not a surprise as revenues are 11% below prior year revenues. Expenses are 12.8% below last year. They aze managing by expending less out of the expenditures. Council should recall that the estimated resources were reduced in June by $25,000. She is meeting with Marty Young on Thursday to review July and August operating results to determine how much more we may need to present to Council to reduce the appropriation and from where we might be able to obtain that. 4) The unencumbered balance for the library construction fund through June 30 was about eight hundred and four thousand dollazs. There were final change orders that were passed by the Boazd of Control in July and August for approximately thirty thousand dollazs. The fencing and art work numbers have not been incorporated as yet. Councilman Gazeau asked that Council be apprised of the status of the library art work. Service Director Driscoll came forward and said he has been in contact with Sally Julian regarding the art work. Also, he has been conferring with Assistant Law Director O'Malley to get this issue worked out ;~~ Y 4