08/03/2004 Meeting Minutes - Laserfiche WebLink

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Council Minutes of 8/3/20114 code shouldn't remain the same. He is in the process of putting together some specific recommendations to Council. Secondly, the comp time issue. The new federal Fair Labor Standards Amendment regulations on overtime are going into effect on August 23. This would be a good time to complete the work on comp time that Council began last yeaz. Finance Director Copfer: 1) The audit for the year ending 2043 is complete, is going through the standazd review process with the Auditor of States's office and should be issued within the next week or so. 2) The Assistant Director of Finance has accepted a new position. Therefore, during the month of July, she and Personnel Director Farver advertised the position and interviewed candidates. An offer has been extended and accepted by one of the candidates. She will announce the name when the official start date is determined. 3) The alternate tax budget for 2005 is on first reading tonight. The major intent and purpose of the tax budget is to prove the city's need for the county to levy the taxes for personal property and real property. 4) An update on the computer conversion: Of the RFP's that were received in May, five vendors were selected to do a one-day demonstration on site. Council Chambers was used for the presentations which were done from 8 a.m. until approximately 7 p.m. from June 28 through July 2. In attendance were many departmental front-line users, who do a lot of the front-end data collection, as well as Finance and Personnel Departments. The group had a consensus that two vendors of those five who best met andlor exceeded our needs were Mums and Gems. A smaller group of employees, mostly Finance and Personnel Department employees, will be going out to two of each of the vendor's clients that are on similar complement of suites that we are interested in purchasing. This will occur in the last two weeks of August. After the visits, a decision will be made as to the vendor, and then the final softwaze maintenance, hardware conversion, implementation costs will be negotiated. This is highly competitive, so she does not want to state any estimates at this time except to say that all preliminary pricing indicates it will be at or below what Council borrowed for this project. There aze also some concerns regarding the ability of the existing infrastructure (wiring and hazdwaze needs) to allow the new fully integrated finance, payroll and HR system to work effectively. There are questions as to how much that may take as well, and that is not known at this time but we are looking at that and getting our wiring certified. The live date goal is still January 1, 2005 for payroll purposes. President of Council O'Grady announced that citizens Laurie Goyetche and Art Stone, Commander of the local VFW post, are working to assemble and put in place a display boazd at the North Olmsted Recreation Center which will feature pictures and brief biographies of those family members of North Olmsted residents who aze on active duty with the United States military. This is a great initiative and very good for our community to have a venue where we can recognize those who are making such a significant sacrifice to defend our country. Councilman Limpert, chairperson of the Intra-Governmental Relations Committee: 1) The Intra-Governmental Relations Committee met on June 22. Present were committee 4